Executive Assistant, Bonterra

• Proven experience as an Executive Assistant or in a similar high-level support role, preferably working with C-suite executives
• Strong background in managing complex calendars, coordinating travel, and handling confidential information
• Exceptional organizational and time management skills with the ability to manage multiple priorities and deadlines in a fast-paced environment
• Strong written and verbal communication skills for crafting clear, concise correspondence and professional presentation materials
• Meticulous attention to detail when managing scheduling, expense reports, and action item tracking
• Professional and confident demeanor with the ability to build strong relationships and work effectively with stakeholders at all levels
• Exceptional discretion and judgment when handling sensitive information
• Proactive and resourceful in anticipating executive needs, resolving challenges, and identifying efficiency improvements
• Comfortable navigating ambiguity and changing priorities while maintaining a solutions-oriented mindset
• Understanding of event logistics and vendor negotiation best practices
• Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), calendar management software, and collaboration tools such as Slack and Asana
• Familiarity with tools like Concur, DocuSign, or other financial and administrative systems
• Familiarity with budgeting processes, expense management, and procurement workflows

Desirable

• Bonterra is seeking a highly skilled and proactive Executive Assistant to two GM executives
• This role is critical in supporting day-to-day operations and providing exceptional logistical and administrative support
• If you thrive in a fast-paced, high-growth environment and are ready to take on a dynamic and impactful role, we want to hear from you
• Candidates must be willing and able to support US time zones, including occasionally early mornings or late evenings as needed
• Flexibility to travel domestically and internationally as required for Board meetings, leadership offsites, and other events
• Executive Support:
• Manage the executive's complex calendar, balancing competing priorities and optimizing time management
• Handle email correspondence by organizing, prioritizing, and escalating critical matters as needed
• Prepare, review, and submit accurate expense reports
• Develop and maintain presentation decks that align with the executive's tone, objectives, and strategic goals
• Execute delegated administrative tasks within systems like Workday
• Respond to miscellaneous requests, including accessing files and coordinating special projects
• Travel and Logistics Management:
• Arrange and manage domestic and international travel, including transportation, lodging, and detailed itineraries
• Coordinate logistics for leadership offsites, Board meetings, and other events, encompassing vendor negotiations, meal planning, transportation, and onsite technical needs
• Secure favorable terms with hotels, transportation providers, and other vendors to ensure seamless experiences
• Meeting Coordination:
• Manage scheduling for Board meetings, leadership offsites, and key cross-functional meetings
• Oversee planning for leadership team offsites, including hotel and venue arrangements, agendas, attendee communication, and action item tracking
• Ensure meeting attendees receive agendas, key discussion points, and necessary pre-meeting preparation
• Send timely reminders and follow up on action items to ensure accountability and resolution
• Track parking lot items, follow-ups, and deliverables to ensure timely resolution
• Act as meeting facilitator when required, ensuring discussions remain productive and aligned with objectives
• Budget and Financial Management:
• Partner with Finance to draft budgets, track adherence, and provide updates on hiring and resource allocation plans
• Review and approve executive invoices for accuracy and compliance with budget guidelines
• Manage contracts through procurement channels, ensuring timely processing and policy compliance

• End Date: August 10, 2026