Office Administrator, VAST Data
4+ days a week in office (Campbell, CA)
AI operating system
Open for applications
AI operating system
1001+ employees
Open for applications
4+ days a week in office (Campbell, CA)
1001+ employees
Company mission
To empower intelligent agents to store, think, communicate, and act.
Role
Who you are
- Organized & Detail-Oriented – You can juggle multiple tasks and ensure nothing falls through the cracks
- Assertive & Proactive – You’re not afraid to push back when necessary and take initiative to improve processes
- Finance-Savvy – Experience with tools like Expensify, NetSuite, or similar financial platforms
- Strong Communicator – Able to interact with vendors, employees, and leadership with confidence and clarity
- Event Coordinator – Enjoys planning and executing team events and perks
- Previous experience in office administration
- Familiarity with expense management software (Expensify, NetSuite, or similar)
- Strong negotiation and organizational skills
- Ability to work in-office at least 4 days a week
What the job involves
- VAST Data is looking for an Office Administrator to join our growing team!
- Assist in finding and securing new office spaces, including lease negotiations and vendor management
- Coordinate office events such as happy hours, team lunches, and holiday gifts
- Manage meeting room bookings and ensure a well-organized office environment
- Order office supplies, lunches, and other necessities to keep the team running efficiently
- Approve expenses and manage reimbursements through tools like Expensify and NetSuite
- Open and track purchase orders, ensuring compliance with company policies
- Work closely with the finance team to support budgeting and expense reporting
- Potential to assist HR with onboarding, benefits coordination, and employee engagement initiatives
- Act as a point of contact for vendors and negotiate deals as needed
- Provide general administrative support to leadership and cross-functional teams
Our take
VAST Data is building what you might call the plumbing for the AI era - a purpose-built data platform that unifies storage, compute, and data services in a single, scalable system. With its disaggregated, shared-everything (DASE) architecture, it allows companies to scale their storage independently from compute, meaning AI workloads can grow without behind held back by infrastructure bottlenecks. And their platform delivers flash-speed performance, multi-protocol access, and enterprsie-grade reliability, all while keeping costs reasonable.
This architecture is especially relevant now and the company has recently partnered with GMI CLoud as a key data infrastructure provider for GMI's ambitious new "AI factory" in Taiwan. The data centre is expected to house 7,000 NVIDIA Blackwell GPUS and will lean on VAST's exabyte-scale storage to handle data for model training, inference, and real-time processing.
On top of this, VAST has secured some major partnerships and deals that really position it strongly for the future of AI infrastructure. In November 2025, it struck a $1.17B agreement with CoreWeave, making VASt the primary data foundation for their GPU cloud. It also expanded its collaboration with Google CLoud to offer its AI Operating System as a fully managed service, allowsing global data access across on-prem and cloud environments using VAST DataSpace. These moves suggest VAST isn't just keeping up with AI demand but shaping the infrastructure that will power the next generation of large-scale, distributed intelligent systems.
Freddie
Company Specialist at Welcome to the Jungle
Insights
40% employee growth in 12 months
Company
Funding (last 2 of 5 rounds)
Dec 2023
$118m
SERIES E
May 2021
$83m
SERIES D
Total funding: $381m
Leadership
Renen Hallak
(Co-Founder & CEO)BA and an MSc in Computer Science. Prior to co-founding VAST, they led the architecture and development of an all flash array at XtremIO as VP of R&D.
Shachar Fienblit
(Co-FOunder & Chief R&D Officer)BSC in Computer Software Engineering. Prior to co-founding VAST, they were the VP of Engineering at Kaminario before being promoted to CTO.
Jeff Denworth
(Co-Founder)Prior to co-founding VAST, they were the SVP of Marketing at CTERA Networks and DDN Storage.
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