Workplace Associate, OneTrust
$41.3-61.9k
Excel
JIRA
Junior and Mid level
New York
Data privacy & compliance platform
Be an early applicant
Data privacy & compliance platform
1001+ employees
B2BArtificial IntelligenceSecurityEnterpriseCompliancePrivacyMachine LearningSaaSCyber SecurityAutomationCloud Computing
Be an early applicant
$41.3-61.9k
Excel
JIRA
Junior and Mid level
New York
1001+ employees
B2BArtificial IntelligenceSecurityEnterpriseCompliancePrivacyMachine LearningSaaSCyber SecurityAutomationCloud Computing
Company mission
The mission at OneTrust is to help companies use trust as a competitive advantage.
Role
Who you are
- Knowledge of business processes and professional office etiquette
- Demonstrated interpersonal skills, with the ability to work effectively with all organizational levels
- Strong communication skills (verbal, written, presentation and listening)
- Familiarity with and competence in Microsoft Suite, including Excel and PowerPoint
- Familiarity with marketing and internal communications techniques
- Experience putting together email newsletters and managing online communities
- Familiarity with data entry regarding budgets, tracking supplies, and other forms of inventory
- Familiar with mail and package processes with different providers including USPS, FedEx, and UPS
- Ability to maintain confidentiality and integrity
- Has a proactive, can-do approach
- Eager to learn and grow
- Works well with little direction and has a strong sense of personal responsibility and integrity when it comes to doing a good job
- Ability to work efficiently and effectively while maintaining attention to detail
- Ability to collect and interpret information to be used to improve day-to-day work
- Basic project management skills (e.g. , managing multiple client requests and deadlines)
- Ability to reduce process errors and improve process results
- 2+ years of administration, reception, business, or other comparable
- High school diploma or GED
- Proficiency with Microsoft Suite, including Excel, Word, and Microsoft Project
- Can do, proactive attitude. Eager to learn and grow
- Familiarity with a range of project management tools and Jira
- Familiarity with workplace approaches and strategies, experience in the real estate industry
- Experience working with a distributed, asynchronous workforce
What the job involves
- The Global Real Estate and Workplace organization is dedicated to setting, implementing, and optimizing an integrated, inclusive, sustainable, safe, and secure physical and digital workplace experience for OneTrust’s distributed workforce
- The Global Real Estate and Workplace team is comprised of Workplace, Operations, Corporate Technology, and Physical Security
- As the Workplace Associate, you will be responsible for being the primary point of contact for employees and leadership
- This includes creating a welcoming and warm community environment, supporting events, and running the day-to-day of hospitality for OneTrust
- This role is primarily based in the New York City Office and reports to the Sr Workplace Manager based in Atlanta
- Front Desk / Ambassador: You will be responsible for staffing the front desk and greeting all employees and leaders, guests, vendors as they enter the space and pass by
- You will also be responsible for developing relationships with executive assistants and corporate teams like IT Operations, HR/ People, and Communications to stay up to date on events and changes and be able to execute on supporting employees and leaders as needed
- Events, Community & Communication Management: You will be responsible for partnering with the Workplace Manager to plan events and community engagement program to include a mix of in-person and digital tactics
- You will manage and drive engagement on the internal channels for employees and respond to questions with a consistent, warm, and clear approach as well as compile content for regular newsletters and updates
- Building Operations: You will be responsible for assisting with all aspects of managing the building in New York, including checking that the pantries / common areas are tidy, stocked and everything is working
- Mail & Package Management: You will be responsible for receiving, sorting, and contacting employees about mail as well as tracking shelf time and other aspects of the Mail & Package policy
- Coordinate regular meetings with the executive assistants of OneTrust’s leadership team to stay updated on travel schedules, preferences, and any upcoming changes so you can proactively plan for them
- Manage requests and communications with employees through JIRA in partnership with other GRE & Workplace team members
- Build strong relationships with team leaders and points of contact to know and track their workplace needs
- Coordinate events, including working within a budget to purchase and set up decorations, catering and other details as specified by Workplace leadership and other team leaders
- Design and run programs such as competitions on internal communications channels to drive engagement and build community and connection
- Compile and prepare newsletter content to go out to employees on a regular basis
- Do walkthroughs of the office and ensure everything is working and up to standard
- Move boxes, reset spaces as need be during walkthroughs
- Give tours and be a helpful and knowledgeable presence regarding the office
- Support creation and documentation of systems and processes, and the management and maintenance of those systems & processes
- Complete other tasks and projects as directed by your manager and Global Real Estate & Workplace (GREW) leadership
Our take
Eye-watering fines for privacy and compliance violations have pushed data privacy and data management high up on the agenda of the world's biggest companies. OneTrust's privacy platform exists to help these companies ensure they are compliant with local laws wherever they operate, with a suite of tools to speed up compliance processes and build "privacy by design".
The company has set about making its offering the most comprehensive on the market, largely through acquisitions such as that of Climate Action and Carbon Management Platform Planetly. Successfully cementing itself as the leading body in trust intelligence - as well as gaining accolades such as ranking in the 2022 Forbes Cloud 100 - has ensured it the reputation to pursue further expansion, as it adds further innovative capabilities such as Certification Automation to its ecosystem.
Kirsty
Company Specialist at Welcome to the Jungle
Insights
Top investors
Company
Funding (last 2 of 6 rounds)
Jul 2023
$150m
LATE VC
Apr 2023
$50m
LATE VC
Total funding: $1.1bn
Company benefits
- Workstyle Flexibility - The option to work in the office, fully remote, or on a hybrid flex schedule based on their role and responsibilities.
- Career Development - Become an expert by earning industry certifications paid for by us through our learning & development program.
- Employee Recognition - Our people are invited to attend employee appreciation social events, participate in ticket giveaways, and celebrate one another through shout outs.
- Focus on Wellbeing - We have unlimited PTO globally. You’ll also have access to ClassPass memberships, generous company holidays (including your birthday off), and paid sick days.
- Medical/Prescription Drug - We offer company-paid employee healthcare premiums, parental leave, and access to mental health benefits and employee assistance programs.
Company HQ
Perimeter Center, Sandy Springs, GA
Leadership
Kabir Barday
(CEO)Previously Director of Product Management at at VMWare.
Salary benchmarks
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