Program Manager, Octave
Talent Acquisition
$85.6-116.9k
+Equity and target bonus incentives based on performance
More information about location
Specialized therapy, coaching & workshops
Be an early applicant
Specialized therapy, coaching & workshops
501-1000 employees
Be an early applicant
$85.6-116.9k
+Equity and target bonus incentives based on performance
More information about location
501-1000 employees
Company mission
To create a new standard for mental health care that's both accessible to people and sustainable for providers.
Role
Who you are
- Strong business acumen, skilled in working across cultures and teams
- Strengths in collaboration and influencing; effectively manage expectations and challenges with key partners
- Skilled in implementing sustainable improvements and operational efficiency
- Experience leading and managing complex projects in a systematic, outcome-oriented way
- Experience in training, coaching, and working closely with internal team on how to use ATS, recruit, and hire candidates
- Strong understanding of the recruitment process from the beginning of the "lifecycle" to the end
- Hands on experience with:
- ATS Platforms: Greenhouse
- CRM tools: Gem
- Automation and integration tools: Tray.io
- Ability to analyze sourcing methods and determine their effectiveness relative to the positions and their geographical locations
- Familiarity with reporting and analytics like: Looker, Tableau, or similar)
- Proficient in or able to quickly learn collaboration, design, and interview platforms (Notion, Figma, Canva, Spark Hire)
- Experience using AI-powered recruiting and interview platforms to enhance interview quality and insights (Bright Hire or similar tool)
- Bachelor's degree or equivalent working experience
- Hands on experience in Talent Acquisition program/project management, including project planning methodologies and tools
- Experience in talent acquisition operational effectiveness and process design
- Prolonged periods sitting at a desk and working on a computer
- Must be able to frequently communicate with others through virtual meeting applications such as Zoom and Google Meet
- Must be able to observe and communicate information on company provided laptop
- Move up to 10 pounds on occasion
What the job involves
- Reporting to the Senior Manager of Talent Acquisition, this position is responsible for managing and owning Talent Acquisition programs and projects, which enhance the candidate/stakeholder experience and directly impact the growth initiatives within the organization
- In this role, you will create project plans, goals, and timelines, while also providing reporting and regular updates to ensure projects stay on track
- You will own the end-to-end execution of projects, implementing process changes, and setting up system integrations
- The Talent Acquisition Program Manager is responsible for the overall functionality of the company's recruiting tools and is the leader in creating and maintaining the highest standards of satisfaction in all talent acquisition areas
- Orchestrate and lead TA and company initiatives involving TA, including owning the full project strategy and execution working cross functionally with multiple departments and teams
- Research talent acquisition solutions and collaborate on managing vendor relationships, and effectiveness of partnerships to make recommendations for optimization
- Own, configure, and continuously optimize the ATS (Greenhouse) and TA tech stack, including hands-on system configuration, workflow design, and feature implementation
- Create and maintain job posting templates and offer letter templates, as well as Talent Acquisition SOP documents
- Support recruiters and hiring managers with coordinating hiring events and coordination
- Develop and deliver regular and ongoing Talent Acquisition focused training for Octave’s Hiring Managers and interview teams.
- Create, update, and maintain recruiting process documentation, team documentation and training materials; publish these materials on appropriate platforms
- Prepare and analyze weekly, monthly, and quarterly reports, to provide information to make business decisions
- Maintain compliance with federal, state, and local employment laws and regulations by partnering with people experience and legal team to ensure job postings, contracts, and offer letters are compliant
- Own, build, and optimize integrations across the TA tech stack (ATS, CRM, Sourcing tools, and automation platforms) and troubleshooting
- Manage and build tools such as:
- ATS (Greenhouse)
- CRM (Gem)
- Automation/integration tools and systems (Tray.io)
- Scheduling tools, assessment platforms, and background check vendors
- Partner with other departments as needed to ensure seamless data flow and integrations (People Experience, IT, Product, etc.)
- Monitor system utilization, data integrity, and reporting accuracy
- Build, maintain, and analyze cost-per-hire and other key Talent Acquisition metrics to drive data-informed decision making and optimize recruiting spend
Our take
With roughly 50 million adults suffering from mental illness in the United States, a new generation of startups are aiming to help people ease conditions like depression, grief, anxiety, and stress, by increasing access to mental health care.
Octave is one of these companies, classing itself as a national behavioral health practice. It offers therapy, coaching, and group classes both virtually and through in-person sessions, with virtual services available in a number of US states. And because of its strong relationship with insurance providers, 96% of Octave clients use insurance, making mental health care more accessible and affordable for a wider range of individuals.
In just a short time, Octave has experienced impressive growth, tripling the number of clients it serves by transitioning its in-person offerings online and launching an exclusive virtual therapy and coaching practice. This continued success is driven by strategic partnerships and an expanding network, with a clear focus on growth.
Steph
Company Specialist at Welcome to the Jungle
Insights
90% employee growth in 12 months
Company
Funding (last 2 of 8 rounds)
Feb 2024
$5m
LATE VC
May 2023
$52m
SERIES C
Total funding: $125.3m
Company benefits
- Company-sponsored life insurance
- Disability and AD&D plans
- 401k Retirement
- Medical, dental and vision
- FSA & HSA
- Dependent care and commuter/parking options
- Generous PTO
- Paid parental leave
Company HQ
Yerba Buena, San Francisco, CA
Leadership
Sandeep Acharya
(Founder & CEO)Obtained an MBA from Harvard and then joined Bain as a Senior Associate Consultant. Eventually became VP of Bain Capital, and was also VP of Strategy at One Medical Group.
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