Executive Assistant, Aria
£50k
More information about location
3+ days a week in office (Kings Cross, London)
Science-focussed R&D funding agency
Open for applications
Science-focussed R&D funding agency
21-100 employees
Open for applications
£50k
More information about location
3+ days a week in office (Kings Cross, London)
21-100 employees
Company mission
To empower scientists to reach for the edge of the possible.
Role
Who you are
- The role requires significant previous experience of working as an Executive Assistant in a fast-paced, dynamic environment and proven experience of managing correspondence and email accounts effectively
- You will have excellent time-management and organisational skills with the ability to work on your own initiative to tight deadlines, using judgment to make decisions and prioritise your workload
- You will need to have strong conviction in your decision making, stakeholder management & show clear judgment independently. Strong attention to detail and an adaptable attitude will also be key to this role
- You will need strong oral and written communication skills, with the ability to communicate effectively with colleagues and with different audiences on behalf of Executives
What the job involves
- We are seeking an experienced Executive Assistant to provide high-quality support to the Chief Product Officer & another Executive in a central co-ordinating role
- The successful candidate will be responsible for assisting with day-to-day administrative tasks & helping with product team management, ensuring its smooth running and effectiveness.
- You will also need to link up with various teams within the corporate services function (People Ops, Finance, Procurement etc.) to ensure effective collaboration
- As the Executive Assistant, you will be responsible for overseeing these tasks with a high-level of professionalism and confidentiality
- This includes managing the executive's schedule, handling correspondence and emails, arranging meetings, and planning events
- This role also requires a balance between building strong relationships with senior colleagues both internally and externally.
- To thrive in this role, you will be a confident communicator with the skills and ability to liaise in writing and verbally with a wide range of stakeholders while maintaining tact and discretion
- Please be aware that this role may require occasional travel across the UK, to support senior leaders at meetings and events
- Supporting the Executive’s with diary management, inbox management, travel arrangements and other administrative tasks
- Work with and support all teams across ARIA to build, co-ordinate and secure support and resources for projects and initiatives
- Dealing with correspondence and queries, including preparation and authorisation of timesheets and expense reports where necessary
- Working closely with the product team, to track projects, help manage partners & keeping the team running effectively
- Coordinating the executives team meetings, developing papers and agendas and tracking resulting actions
- Working closely with the Executive Assistant team to :
- Ensure coordination of processes & alignment across the organisation
- Cover for other EA’s when needed (e.g. annual leave)
- Coordinate org-wide weekly team meetings & internal communications
- Receiving and directing visitors
Salary benchmarks
Our take
ARIA, also known as the Advanced Research and Invention Agency, is an investment agency that supports ambitious, cutting-edge science and technology projects with the hope to “transcend conventional limits”.
For innovation to keep moving at the pace we've become accustomed to, a lot of organisation, research and funding is required. ARIA, which is government funded, sets out to find projects that will have the most public benefit and impact. It's backed by an £800mn budget and is targeting areas such as artificial intelligence, neuroscience and materials.
Drawing inspiration from successful US counterparts like Darpa and Arpa-E, ARIA aims to act outside of traditional bureaucratic constraints. Despite facing criticism for its delayed launch, the initiative reflects a refreshing departure from the norm and we’re excited to see what the company's future holds.
Freddie
Company Specialist at Welcome to the Jungle
Insights
Few candidates hear
back within 2 weeks
Company
Company benefits
- Discretionary performance related pay arrangements
- 25 days annual leave provision, with the option to buy/sell an additional 5 days
- Hybrid working arrangements; 60% in office / 40% at home
- Supportive environment for learning and development opportunities
- Enhanced family leave arrangements
- A free and confidential 24/7 employee assistance programme
- 2 days of paid volunteer days
- 5% defined contribution pension scheme with Smart Pension
- An excellent office location in Kings X, London
Company values
- We are deeply collaborative
- We value learning over perfection
- Optimism is essential
Company HQ
London, UK
Articles
Leadership
Ilan Gur
(CEO)Schmidt Futures Innovation Fellow. Previously Founder and CEO of Activate.org, and Founder of Cyclotron Road through Berkeley Lab.
Share this job