Lead Executive Assistant, WeWork
$30 to $40 per hour
Shared workspace community & office services
Job no longer available
Shared workspace community & office services
1001+ employees
Job no longer available
$30 to $40 per hour
1001+ employees
Company mission
To create environments where people and companies come together and do their best work.
Role
Who you are
- 3+ years professional experience in a business operations role
- Work tactically, quickly and efficiently to support senior leadership
- A proven problem solver and able to make creative, forward-looking decisions
- Excellent Microsoft Excel and Powerpoint skills (as well as Google Sheets and Google Slides)
- Excellent project management skills
- Excellent communication skills and ability to manage complex projects with many cross-functional stakeholders
- Ability to work with executives and senior stakeholders
- Advanced verbal and written communication skills in English are required
What the job involves
- The role of the Business Operations and Executive Assistant Lead is to optimize business operations, support Executive Team member(s) and their teams in a variety of functional areas. Your role as the Lead, Business Operations will be to work with Executive Leadership to drive strategic and scalable growth
- Organize and manage complex calendars for Executive Team member(s)
- Assist with travel arrangements and monthly expense reporting
- Coordinate meeting preparation and compile and distribute thorough meeting notes with clear action items and owners
- Prepare and distribute reports and provide administrative support for all business review meetings
- Trained to use Procore to explore improvement areas, capture high level action planning items, and tracking regional impact on department initiatives
- Host office hours for Executive Team member(s) and leadership team around member experience initiatives
- Collaborate with the HR team to ensure needs are met and internal approval processes, signatures, and local document management are being followed
- Lead team communications for Executive Team member(s), plan regional connection moments, communication channels and All Hands preparing agenda, deck, and recognition
- Control and assign the leadership T&E budget
- Collaborate with Executive Leadership and cross-functional teams on ad hoc projects
- Coordinate and deliver local directorship obligations across entity level admin, notary requirements, mailing, and meeting tracking
- Oversee company-level reporting, qualitative and quantitative mechanisms to facilitate actionable processes and solutions, and develop territory level KPIs
- Engage with teams to provide specific operational projects for Executive Team member(s)' portfolio and program-level leadership support when needed
- Manage cross-functional projects or initiatives; bring together important stakeholders and help drive decisions
Our take
WeWork is a commercial real estate company that pioneered the shared workspace market, providing spaces for anyone from freelancers to Fortune 500s. Traditional leases typically require businesses to commit to an office for 5-10 years, whilst WeWork allows its members to scale up from a single hot desk to a private office or custom-built suite, depending on their needs.
WeWork has hundreds of locations across the globe, with hundreds of thousands of members. While its initial rapid growth and dominance in key global hubs was impressive, it has since had to scale back and strategically re-align itself in an unstable economic climate.
There is certainly still potential for WeWork to see renewed growth and success, especially as remote and hybrid working continues to be popular. That said, observers will have to wait to see the eventual affect of its restructuring - and only time will tell what the company's future looks like.
Steph
Company Specialist at Welcome to the Jungle
Insights
-6% employee growth in 12 months
Company
Funding (last 2 of 15 rounds)
Jan 2019
$1bn
SERIES H
Nov 2018
$3bn
GROWTH EQUITY VC
Total funding: $12.4bn
Company benefits
- Health and dental insurance
- Free breakfast everyday
- Flexible working hours
- Work from home opportunities
Company HQ
Chelsea, New York, NY
Leadership
David Tolley
(CEO)Also Co-Chief Restructuring Officer and CFO at Intelsat. Previously worked at Stonepeak Infrastructure Partners as a Senior Advisor.
Salary benchmarks
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