Personal and Executive Assistant to the CEO, Workstream
Office located in Menlo, CA
HR and payroll solutions built specifically for restaurants
Posted today
HR and payroll solutions built specifically for restaurants
201-500 employees
Posted today
Office located in Menlo, CA
201-500 employees
Company mission
To help businesses hire faster and smarter, so they can focus on supporting their team and serving their customers.
Role
Who you are
- 3–7+ years of experience supporting a CEO or senior executive, preferably in a high-growth startup or technology company
- Must be based in or willing to relocate to Menlo Park, CA and work onsite 5 days per week
- Exceptional organizational and time management skills with strong attention to detail
- Strong written and verbal communication skills
- Ability to anticipate needs, solve problems quickly, and operate with minimal direction
- Experience managing complex calendars and coordinating across multiple time zones
- High level of professionalism, discretion, and emotional intelligence
- Comfortable working in a fast-paced, ever-changing startup environment
- Proficiency with modern productivity tools (Google Workspace, Slack, Notion, etc.)
- Flexibility and willingness to support personal and lifestyle tasks as needed
Desirable
- Experience supporting a CEO or founder at a venture-backed startup
- Exposure to board and investor relations processes
- Experience coordinating global travel and cross-time-zone scheduling
- Interest in startups, technology, or the future of work
- Experience balancing both executive-level and personal assistant responsibilities
What the job involves
- We are looking for a highly organized, proactive, and discreet Executive / Personal Assistant to support our CEO. In this role, you will act as a trusted partner, helping the CEO operate at maximum effectiveness by managing both professional and personal responsibilities
- This role requires someone who thrives in a fast-paced startup environment and enjoys wearing multiple hats. You will work closely with senior leaders, investors, and cross-functional teams, while also assisting with personal logistics to ensure the CEO can focus on strategic priorities and maintain work-life balance
- The ideal candidate is resourceful, highly discreet, and comfortable navigating both strategic conversations and day-to-day operational or personal tasks
- Manage the CEO’s complex calendar, prioritizing meetings and ensuring efficient time management across internal and external commitments
- Coordinate domestic and international travel, including itineraries, logistics, and expense management
- Handle personal travel, appointments, family scheduling, and lifestyle logistics as needed
- Prepare materials for board meetings, investor updates, leadership meetings, and external presentations
- Act as a liaison between the CEO and internal teams, partners, investors, and customers
- Help manage follow-ups on key initiatives and ensure accountability across leadership teams
- Assist with organizing company events, leadership offsites, and strategic planning sessions
- Draft and manage email correspondence and other communications on behalf of the CEO when needed
- Manage personal errands, deliveries, and household-related logistics as needed
- Handle confidential information with the highest level of discretion and professionalism
- Support special projects and operational initiatives as the company continues to scale
Our take
Recruiting new staff can be a slow andf frustrating process for HR teams, especially in industries that rely on hourly workers. Roles often need filling quickly, turnover can be high, and managers don't always have time to sit at a desk sorting through applications and emails. So, chasing candidates, scheduling interviews, and keeping people engaged can take hours each week, often delaying businesses , leaving them short-staffed when they need people most.
Workstream is a HR and hiring platform built specifically for hourly workers, with text messaging at the centre of how it works. Instead of forcing candidates to apply through long online forms or emails they may never check, Workstream allows people to apply, communicate, schedule interviews, and even complete parts of onboarding directly through their phone. And for employers, the platform automates most of the hiring process, so managers can source, screen, hire, and onboard staff with ease.
Whilst the company operates in a competitive HR software market, its carved out a strong position by focusing on deskless and hourly workers, a group often overlooked by traditional HR tools. Its growing list of customers also span quick-service restaurants, retail, logistics, and other hourly-heavy industries, and the company has attracted significant investor backing as a result. Competition may remain strong but Workstream's clear focus, steady expansion, and continued product adoption give it a strong foothold in the market.
Kirsty
Company Specialist at Welcome to the Jungle
Insights
4% employee growth in 12 months
Company
Funding (last 2 of 3 rounds)
Sep 2022
$60m
SERIES B
Aug 2021
$48m
SERIES B
Total funding: $118m
Company benefits
- Health and wellness: We care about the physical and mental health of each of our team members. We offer every employee comprehensive medical, dental and vision plans, and access to a generous number of fully-paid counseling sessions with licensed therapists every year.
- Competitive compensation (and equity): As a company, we have ambitious goals with a high-potential financial upside—and we share that with every employee through competitive market compensation and generous stock.
- Flexible time off: We believe team members do their best work when their life feels balanced. We promote work-life harmony through flexible PTO and paid parental leave.
- Professional development: We believe in becoming 1% better each day. That’s why we offer a quarterly learning reimbursement that can be used toward continuing education, books, subscriptions and more.
Company HQ
SoMa, San Francisco, CA
Leadership
Desmond Lim
(Co-Founder & CEO)Prior to co-founding Workstream in 2017, Desmond was a Product Manager at MIT Media Lab and WeChat.
Max Wang
(Co-Founder & CTO)Previously, Max co-founded VC.CN where he served as the CTO for 5 years.
Lei Xu
(Co-Founder & CSO)Lei previously co-founded Emote where he served as the CTO for 2 years. Prior to that, he spent 3 years at Google in Revenue Acceleration and Software Engineering roles.
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