Executive Assistant, The RealReal

• A minimum of 5+ years of executive administration work supporting C-suite leaders
• Demonstrated ability to take initiative and anticipate the needs of those you support
• Strong organizational skills and keen attention to detail
• Adaptability to manage competing deadlines to ensure business objectives are achieved
• Experience with managing up, collaborating with peers, and working with colleagues remotely and in different time zones
• Experience with international travel scheduling, visas, schedules, and logistics
• Strong written and verbal communication skills with ability to tailor messaging to suit all audiences
• Genuine passion for providing
• A genuine passion for providing outstanding hospitality and support
• Proven ability to work effectively in ambiguity, while exercising sound judgment, discretion, and confidentiality in all tasks

Desirable

• Manage scheduling. Coordinate internal and external meetings across varying time zones ensuring that no one gets forgotten and key details are remembered
• Learn and identify key business priorities to help the executive leadership manage and maximize their time. Proactively resolve scheduling conflicts
• Make all arrangements for travel and events
• Maintain the rhythm of the business by developing and updating a calendar of key activities and deliverables. Anticipate when externalities or shifting priorities require changes
• Assist others in the organization with document preparation or meetings that require the input of the C-suite executive, including signatures and approvals
• Maintain secure, digital/physical filing of key documentation for the C-suite executive
• Maturely and professionally handle details, information, and conversations of a highly sensitive nature in strict confidence
• Work with the C-suite executive to develop committee meeting agendas. Prepare timely, polished materials, including coordinating and editing presentations and content from across the organization
• Provide hospitality to all guests and help to create a welcoming environment
• Receive and screen communication, as appropriate, and provide assistance using independent judgment within defined practices/procedures to determine those communications requiring priority attention
• Support the C-suite executive with cross-department working groups, keeping agendas and helping members to be accountable for key deliverables