Executive Assistant, Iceye

• 5+ years of experience supporting C-level executives in a fast-paced environment
• Fluent German and English (written and spoken)
• Proven experience managing senior stakeholder interactions, ideally in government, defence, or regulated environments
• Strong organisational and project management skills, with the ability to prioritise and execute independently
• Experience preparing executive briefings and synthesising complex information into concise materials
• High level of discretion and experience handling sensitive or confidential information
• Hands-on mindset with the ability to manage both strategic coordination and operational tasks

Desirable

• As an Executive Assistant to the German Leadership Team / CEO, you’ll act as a trusted partner to the CEO and leadership team, enabling effective decision-making, prioritisation, and execution in a high-impact national security environment
• You will establish and run executive operations, ensuring the CEO’s time, focus, and stakeholder engagement are aligned with ICEYE Germany’s strategic priorities
• Own and optimise CEO and leadership team calendars, ensuring clear prioritisation and time allocation for strategic work
• Manage senior stakeholder interactions, including government and defence partners, ensuring professional coordination and protocol adherence
• Plan and execute complex domestic and international travel, events, and logistics end-to-end
• Prepare high-quality executive briefings, summaries, and meeting materials by synthesising complex information into clear insights
• Track decisions and actions, ensuring timely follow-up, escalation, and closure of key priorities
• Handle confidential and sensitive information with discretion, including coordination of security and compliance processes
• Establish and improve executive operations, processes, and tools to support a scaling organisation
• Support hiring coordination and onboarding activities during early team build-out
• Reports to: CEO, ICEYE Germany