Interim Executive Assistant to the CEO, Muck Rack
In the US, the hourly rate for this role is $48/hour. Role offers equity, and Standardized bonus or commission structure, and equity opportunities.
Public Relations software
Be an early applicant
Public Relations software
201-500 employees
Be an early applicant
In the US, the hourly rate for this role is $48/hour. Role offers equity, and Standardized bonus or commission structure, and equity opportunities.
201-500 employees
Company mission
To transform the way companies engage with the media.
Role
Who you are
- Proven experience supporting C-suite executives in a fast-paced, high-demand environment
- Strong experience managing complex calendars, travel, and multi-stakeholder coordination
- High level of discretion and professionalism when handling sensitive information
- Exceptional organizational skills and attention to detail
- Ability to operate independently and prioritize effectively
- Experience supporting executive teams during periods of transition or change
- Comfort managing international travel and cross-time-zone scheduling
- Strong communication skills with the ability to work across senior stakeholders
- Take ownership and proactively solve problems
- Communicate clearly and operate with a high level of reliability
- Thrive in fast-moving, ambiguous environments
- Proactively incorporates AI tools into day-to-day work to improve productivity and accelerate delivery
What the job involves
- We’re seeking an experienced Interim Executive Assistant to support the CEO and ensure seamless day-to-day operations of the Office of the CEO
- This role is focused on maintaining continuity, managing logistics, and enabling efficient executive operations during a transitional period
- You'll own and audit recurring internal and external meetings on the CEO's calendar
- Coordinate with internal leads to manage invites and digital meeting links
- Proactively identify and resolve scheduling conflicts, communicating alternatives to department heads and key stakeholders
- Offsites: Manage end-to-end logistics for quarterly leadership sessions, including venue coordination and hospitality
- Board Meetings: Own logistics and multi-stakeholder coordination for quarterly governance sessions
- Conferences & Forums: Handle registration, flights, hotels, and on-site scheduling for major industry events and professional forum engagements
- Manage communication across Slack channels
- Maintain secure credential management via a dedicated password vault
- Leverage Google Workspace (Calendar, Drive) at an expert level for scheduling and resource management
- Operate with a high degree of independence, consulting internal EA procedures and documentation before escalating
- Partner with designated business leads on decisions that require strategic input
- An average of 40 hours per week
Our take
Muck Rack was founded in 2009 as a platform for businesses to connect with journalists. As of 2022, tens of thousands of journalists have profiles on Muck Rack that are available for companies such as Google, Pfizer, and Duolingo to browse and employ writers from.
The nature of journalism has evolved since Muck Rack’s founding, with social media and digital outlets taking away market share from printed publications. As the landscape changes, Muck Rack has expanded its services to include a Public Relations Management platform.
It’s moves like this, as well as their shift to a “distributed” business (hybrid or remote), that have sparked renewed investor confidence in Muck Rack. Though the company has been bootstrapped since its founding, Muck Rack received its first outside funding of $180 million in 2022, underscoring the importance investors place on their platform.
With this substantial funding, the future is bright for Muck Rack, as it continues to roll out updates and new features to its platform. Digital content can go viral in a matter of hours, and the creators are not always journalists, meaning Muck Rack must remain agile and quick to respond.
Steph
Company Specialist at Welcome to the Jungle
Insights
31% employee growth in 12 months
Company
Company benefits
- Fully distributed - Much Rack are committed to a permanent, fully remote environment, core to the way they do business.
- Geo-neutral compensation - Much Rack believe in equitable pay regardless of where you live.
- Time off - 4+ weeks off-the-grid vacation, sick and mental health days, and company holidays.
- Insurance - Health, vision, and dental coverage paid at 100% for individuals
- Retirement planning - MUck Rack contribute 3% of your annual salary to your 401k automatically.
- Paid parental leave - 8 weeks fully paid bonding for all parents + up to 8 weeks fully paid recovery from childbirth.
- Full WFH set up - Including monthly phone/internet reimbursement and coworking stipend.
- Learning & development - Take advantage of unlimited access to learning platforms and regular training opportunities.
- No meeting Fridays - Take control of your calendar, and make time for reflection and deep-focus tasks
Company HQ
Brickell, Miami, FL
Leadership
Gregory Galant
(Co-Founder & CEO)Currently CEO & Co-Founder of the Shorty Awards for social media. Previously CEO of RadioTail and Chairman of Halenet.
Lee Semel
(Co-Founder & CTO)Currently Co-Founder and Producer at the Shorty Awards. Previously Founder and CTO of Innofinity.
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