Bookkeeper & Payroll Specialist, Magic

• 1+ year hands-on bookkeeping and payroll experience
• Proven proficiency with Zoho Books and Zoho Payroll
• Experience handling high-volume, manual invoicing and AR follow-ups
• Excellent written English for professional, client-facing emails
• You take pride in accurate, on-time financial work and enjoy running well-defined recurring processes
• You’re proactive, organized, and can independently manage weekly/monthly calendars without close supervision
• You communicate clearly, follow through on commitments, and are comfortable sending professional AR follow-up emails
• You thrive in a fast-paced, remote setting and can align to Eastern Time work hours
• Must have a reliable internet connection and a quiet workspace
• Required to provide own computer with Intel Core i5 or something similar or higher operating system

Desirable

• This role exists to ensure accurate, timely financial operations while the business scales. The company needs a specialist who can own full-cycle bookkeeping and payroll in Zoho, execute a high-volume monthly invoicing run in a single day, and improve cash flow through diligent receivables follow-up. By taking end-to-end ownership of these recurring workflows, you’ll free the CEO’s time and strengthen the company’s financial rhythm
• Full-cycle bookkeeping (Zoho Books)
• Perform daily/weekly bank and credit card reconciliations
• Post journal entries and maintain accurate general ledger records
• Monitor accounts receivable aging and support month-end close
• Payroll processing (Zoho Payroll)
• Run payroll cycles, initiate payments to the bank, and email pay stubs
• Remit payroll deductions and prepare/file WSIB online
• Prepare and issue T4s for employees
• High-volume invoicing and billing
• Access a dedicated inbox to retrieve two invoices per customer (400 invoices total for 200 customers)
• Attach invoices to the correct customer in Zoho Books, verify line items/amounts, and send invoices
• Complete the full monthly billing run accurately within a single billing day
• Accounts receivable follow-up and client communication
• Send professional, concise follow-up emails to clients with outstanding balances
• Maintain AR notes and escalate issues or discrepancies to the CEO when needed
• Reconcile payments received and keep customer accounts current
• Workflow ownership and reporting
• Manage recurring weekly/monthly checklists and timelines with minimal supervision
• Prepare brief weekly summaries on invoicing status, AR, and reconciliations
• Identify minor process improvements to increase speed and accuracy