Onboarding & I9 Compliance Specialist, Instawork
$28.85 to $46.15 USD per hour
5 days a week in office
Flexible staffing marketplace for local workforces
Be an early applicant
Flexible staffing marketplace for local workforces
1001+ employees
Be an early applicant
$28.85 to $46.15 USD per hour
5 days a week in office
1001+ employees
Company mission
To offer economic opportunities for local professionals and businesses, in communities across the world.
Role
Who you are
- Education: High school diploma or equivalent required; Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field preferred
- Experience: 1-2+ years of experience in HR administration, onboarding, or a role with significant compliance, document review, and data management responsibilities, preferably within a high-volume environment
- Technical Skills:
- Proficiency with onboarding platforms (experience with Workbright is a significant plus)
- Strong computer skills, including GSuite, Intercom, Slack
- Ability to quickly learn and adapt to new software and internal tools
- Knowledge
- Solid understanding of I9 regulations and acceptable documents for employment verification
- Familiarity with W2 processes and basic payroll considerations
- Core Competencies:
- Exceptional Attention to Detail: Meticulous in reviewing documents and data for accuracy and compliance
- Problem Solving: Strong analytical skills to identify discrepancies and determine appropriate corrective actions
- Communication: Clear, concise, and professional communication, both written and verbal
- Organizational Skills: Ability to manage multiple tasks, prioritize effectively, and work efficiently in a fastpaced environment
- Integrity & Confidentiality: Handling sensitive personal information with the utmost discretion and professionalism
- Adaptability: Ability to quickly learn and apply new processes and guidelines in a dynamic environment
What the job involves
- The Onboarding & I9 Compliance Specialist is a critical member of our T&S team, responsible for ensuring the accurate and compliant processing of I9 forms for new hires
- This role involves meticulous review of identity and employment authorization documents, proactive issue resolution, and maintaining data integrity within our onboarding platforms to facilitate a seamless and compliant new hire experience
- Oversee the comprehensive review and verification of all I9 forms and supporting identity and employment authorization documents for new hires in nonEVerify states
- Ensure strict adherence to federal I9 regulations and internal compliance standards during the document review process
- Validate the authenticity, clarity, and expiration status of submitted documents against established guidelines
- Manage the I9 review queues within the Workbright onboarding platform, prioritizing tasks to ensure timely processing
- Execute appropriate actions based on document and form validity, including approvals, rejections, and necessary corrections to I9 Section 2
- Communicate effectively with new hires regarding document rejections or requests for additional information, providing clear guidance for resolution
- Identify and resolve discrepancies between submitted I9 forms, supporting documentation, and internal data
- Collaborate crossfunctionally with Payroll and other internal teams to address and resolve complex onboarding issues
- Maintain accurate and consistent new hire data across all relevant HR systems
- Apply in-depth knowledge of I9 requirements, acceptable document lists, and W2 onboarding processes to guide decision-making
- Stay informed on updates to I9 regulations and internal policies, ensuring all processes remain compliant
- Provide guidance and clarification on common new hire inquiries related to I9 documentation
- Proficiently navigate and utilize the Workbright onboarding platform and other internal HR systems for I9 management, data entry, and status tracking
- Contribute to the overall efficiency of the onboarding process through effective use of technology and adherence to established workflows
- 3 month Contract (Eligible for extension in contract)
Our take
Around 57 million workers in the U.S. work on a 'gig' basis, providing short-term and one-off employment for a range of industries. However, due to the temporary nature of gig work, workers and understaffed employers are regularly let down by cancellations.
Instawork hosts an online marketplace that connects gig workers with local businesses across a variety of sectors including healthcare, hospitality, and warehouse work. Workers are paid hourly upon completion of a gig, at which point both the employer and worker themselves can provide feedback on the experience.
Whilst the startup faces competition within this gig-work industry, Instawork holds a smart focus on providing reliable and short-notice workers for businesses that need them. Gigs can be arranged within just a few hours of notice, and any employer or employee who cancels a job will be temporarily suspended in order to improve job success rates. Instawork's 2023 Series D funding is accelerating its AI capabilities and expanding its presence within staff distribution centres for some of the American continent's largest retailers and sports stadiums.
Steph
Company Specialist at Welcome to the Jungle
Insights
39% employee growth in 12 months
Company
Funding (last 2 of 4 rounds)
May 2023
$60m
SERIES D
Jul 2021
$60m
SERIES C
Total funding: $148m
Company benefits
- Medical, Dental, and Vision
- FSA and Commuter Benefits
- Parental and Family Leave
- Flexible Time Off
- Office & Phone Plan Reimbursement
- 401K Retirement Savings
Company HQ
Financial District, San Francisco, CA
Leadership
Sumir Meghani
(CEO)Previously VP of Email at Groupon and VP at Mixx.
Salary benchmarks
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