Senior Executive Assistant, Brex

• 8+ years of administrative experience in a fast-paced environment, 3+ of those years supporting at the Founder / CEO level
• Excellent organizational, problem-solving, time-management, and prioritization skills
• Outstanding written and verbal communication, as well as listening skills
• Strong team-player attitude; needs to work well under pressure and be adaptable in the face of changing priorities
• Expert with G-Suite (Google Calendar, Gmail, Google docs, Google sheets, etc.)
• High degree of discretion and integrity, especially when taking care of confidential information
• Strong problem-solving skills and attention to detail
• High level of professionalism and interpersonal skills

Desirable

• The Executive Assistant team is an integral component of company operations, ensuring that our leaders are supported and equipped to succeed and focus on company goals
• As strategic partners, Brex Executive Assistants provide critical support while also contributing to projects that help drive business priorities and strengthen team collaboration
• The Executive Assistant to the CEO/Founder will be responsible for providing comprehensive support to the CEO, managing the day-to-day operations of the executive office, and ensuring efficient communication and coordination across the organization
• You will be the steward of their time, coordinating internally and externally to plan seamless meetings, travel, and offsites
• The ideal candidate is a strategic thinker with exceptional organizational skills, capable of managing multiple priorities with a high degree of professionalism and confidentiality
• This role will report to the Chief of Staff to the CEO and will require in-person support three days a week at Brex’s San Francisco office
• Manage and prioritize the CEO's calendar, scheduling meetings, appointments, interviews, and travel arrangements
• Handle correspondence, emails, and phone calls, ensuring timely and appropriate responses
• Collaborate with other Executive Assistants for critical company processes including weekly, monthly, and quarterly internal meetings
• Organize and maintain files, records, and documentation
• Support the CEO in all daily duties, understand key priorities, and build processes to make the organization more effective
• Assist in the planning and execution of strategic initiatives and special projects
• Track progress on various projects, ensuring deadlines are met and deliverables are achieved
• Act as a liaison between the CEO and other executives, employees, clients, and stakeholders
• Coordinate and facilitate meetings, including preparing agendas, taking minutes, and following up on action items
• Ensure clear and consistent communication across the organization
• Arrange complex domestic and international travel itineraries, including flights, accommodations, dining reservations, and ground transportation
• Plan and coordinate company events, conferences, and executive off-sites