Senior Executive Assistant to the CEO, Omada Health

• This role requires someone who excels in intricate planning, overseeing complex logistics, has event planning instincts and expresses extremely strong written and oral communication skills
• A minimum of 7-10 years of executive-level support experience, demonstrating mastery in managing complex responsibilities
• A minimum of 3 years event planning experience supporting large corporate events, board meetings, offsites, etc
• Exceptional organizational and time management skills, with a demonstrated ability to manage details meticulously
• High integrity with a strong respect for confidentiality and discretion
• Outstanding interpersonal communication skills across various mediums (in-person, email, Zoom, and phone)
• Autonomous and self-motivated, capable of executing tasks with minimal oversight
• Positive, proactive attitude with a passion for supporting executive leadership and contributing to organizational success
• Experience in a dynamic, fast-paced environment coupled with a commitment to company values

Desirable

• We are seeking an accomplished, highly skilled, and proactive Executive Assistant to provide exceptional support to our Chief Executive Officer, and on a lighter basis to our Chief People Officer
• As a pivotal member of our rapidly growing company, you will play a crucial role in influencing the success of our organization
• Reduce the administrative burden on executives by performing core tasks including calendar, travel, event coordination, expenses, and meeting planning
• Improve executive and team performance by making suggestions to improve processes, time management, prioritization, delegation, and organization
• Coordinate meetings and large events, both internally and externally (including with Omada’s Board of Directors and investors)
• Act as the point of contact with internal/external stakeholders as an important ambassador of our company
• Create communication documents for internal and external use
• Partner with the CEO and other executives to support special projects and requests
• Deliver Results: Maximize the leverage and impact of key Omada executives through your diligence, advanced planning, and thoughtfulness for every detail
• Lead coordination efforts for meetings and major company events, providing seamless logistical and strategic support
• Act as a core ambassador of the Omada brand and critical communication conduit, effectively interfacing with internal and external stakeholders to represent the organization’s values and mission
• Collaborate closely with executives to spearhead special projects, providing strategic input and driving results
• Personally manage activities at strategic meetings and events, coordinating major communication efforts at high-profile functions
• Act Boldly: Address complex, undefined problems with creative solutions, demonstrating advanced conceptual thinking and decision-making capabilities
• Exercise autonomy in determining methods and techniques to achieve results with minimal guidance
• Seek Context: Initiate and establish formal networks across departments and external organizations, proactively seeking information to guide your priorities
• Influence diverse stakeholders and audiences through effective communication strategies
• Succeed Together: Foster collaboration by regularly engaging with management across various functional areas, balancing departmental goals with the broader organizational vision
• Promote and enhance team collaboration, ensuring alignment with overall company objectives
• Add levity to everyone’s day by remembering that laughter and fun are a core part of high performance culture
• Cultivate Trust: Build a transparent culture both with whom you support as well as the broader EA and Omada community, ensuring team members are well-informed and can rely on you
• Remember Why We’re Here: Communicate the alignment between departmental work and the company’s mission consistently, fostering a sense of belonging and motivation among team members