Events Operations Manager, The Adaptavist Group
£30-45k
Digital transformation technology provider
Be an early applicant
Digital transformation technology provider
1001+ employees
Be an early applicant
£30-45k
1001+ employees
Company mission
To deliver innovative software, tailored solutions, and quality services across some of the world’s most trusted technology ecosystems.
Role
Who you are
- Events expert: Extensive experience in an event marketing role
- Strategic thinker and implementor: Great events are all about the ability to build ideas whilst also being driven to complete tasks and achieve goals
- Innovation and creativity: Stay up-to-date with industry trends and bring innovative ideas to enhance the impact and reach of events
- Details matter: Meticulous and precise, understanding the importance of accuracy in event marketing and management
- Ruthlessly organised: Skilled at creating and adhering to processes to ensure timely completion and optimal event preparation
- Commercial acumen: Focused on innovative strategies to maximise event impact - prioritising results over superficial metrics
- Data-driven: Analytical and committed to leveraging data
- Exceptional communicator: Effective at internal collaboration across departments and external engagement with clients and partners. Builds relationships widely, whilst questioning approaches and assumptions to actively shape the best outcome
- Experience in a fast-paced, fast-growth B2B Tech environment
- Experience of working with teams across multiple locations and cultures
- Experience working with marketing technology (e.g. CRM/Hubspot, event management platforms, content management systems)
- Atlassian Jira, Confluence, monday.com product knowledge and/or experience
What the job involves
- The Events Operations Manager will be an essential part of the newly formed central Event Operations team within the Office of the CMO to support and drive the full breadth of our organisation's event operations needs across all teams and business units
- This role will be instrumental in driving impactful event execution for The Adaptavist Group with standardised event processes, scalable operations and exceptional event experiences, across a full range of events including third-party sponsorship, own-hosted events and everything in between
- The EOM will continually evolve our event strategy and playbook to ensure we maximise our presence at events, as well as work in partnership with stakeholders
- Providing recommendations on the best approach for the promotion of events to maximise attendance and engagement, across email marketing, social media, PR engagement and other sales enablement/ promotional collateral
- Work cross-functionally to build a holistic overview of the overall events calendar with cognition of the target audiences, the propositions, the location, the timings, etc
- Collaborate widely with internal teams, external vendors, and event organisers to build event strategies that integrate into overall business and marketing goals, ensuring they are flawlessly executed
- Early event planning to identify goals, target audience, key messaging, and resource requirements
- Where appropriate, recommending, managing and designing multiple activations surrounding events to enable us to fully engage customers and prospects
- Manage all aspects of event planning, from ideas to execution - vendor management, budget tracking, creative development, timeline creation, and on-site coordination
- Event supply chain and deliverables - merch, venues, creative, staffing, printing, furniture, lighting, AV, social, etc
- Onsite implementation - booth, signage, print, merch
- Ensure all owned projects are delivered on time and within budget - develop and manage event budgets, ensuring all expenses are tracked and reported accurately
- Define timelines, key inputs and outputs for each deliverable identified- able to manage multiple projects and tasks, showcasing strong organisational skills, budget management and optimisation
- Continuous reassessment of projects to ensure the objectives are met with full consideration of risk, crisis assessment and other emergency/unforeseen scenarios. Develop contingency plans to address potential issues during events
- Ensure all internal stakeholders are managed and drive project momentum
- Develop standardised event processes, templates, and playbooks- covering a variety of event types - physical and virtual
- Establish and manage event budgeting frameworks
- Develop standardised event reporting templates, define and track event KPIs and success metrics, with the knowledge that pipeline contribution is the ultimate responsibility of the BU
- Administer and oversee event technology platforms, ensuring seamless integration into CRM
- Event organiser negotiations and management, commercial/operational management for events, including contract review and administration with our Legal team, and onboarding of event suppliers into finance
- Managing our vendor roster, negotiating rates and contracts and ensuring our suppliers are fit for purpose, making changes where appropriate
- Supplier sourcing, briefing and management - venues/room bookings, designers, AV, event organisers, food & beverages, print
- Consolidate and standardise event operational documentation across platforms
- Create and maintain a centralised event operations knowledge base
- Review, develop and observe file naming conventions and folder structures for event assets
- Implement version control processes for event documents and templates
- Establish documentation standards for event planning, execution, and post-event analysis
- Create searchable libraries of past events with key learnings and assets
- Compile data and create standardised reporting pre and post-event
- Provide insights on ROI and effectiveness - make recommendations for improvement with a clear retro process and feedback gathering from event attendees
Our take
The Adaptavist Group is a leading player in the Atlassian ecosystem, which provides software for software developers. Adaptavist helps companies develop modern, adaptive approaches to development, deployment, and application lifecycle management to augment the Atlassian experience.
Back in the mid-noughties, The Adaptavist Group firmly established itself as a key player in helping companies utilise Atlassian's industry-leading tools. Adaptavist has subsequently developed similar optimisation products and tools for Amazon Web Services, GitHub and Monday, as well as consultancy services for companies wanting to maximise their use of these platforms. Adaptavist’s reach is global, and it was named Atlassian's Partner of the Year 2024. It services over 75% of the Fortune 500.
The Adaptavist Group is leveraging the global boom in software development. Its strategic expansion into the growing DevSecOps market, for example, through partnering with Sonatype, sees it unlock involvement in an industry that reached a $6.5 billion valuation by 2025. With this expansionist approach, The Adaptavist Group has aligned many leading brands under its umbrella and has been consistent in its launch of tools. Its reputation as a leading industry player propels a dynamic and hugely lucrative upward trajectory.
Kirsty
Company Specialist at Welcome to the Jungle
Insights
Company
Employee endorsements
Autonomy
"Autonomy is one of the core Adaptavist values. We are all treated as responsible adults from day one and continuously demonstrate that placing trust..."
Company benefits
- Flexible working, suit your personal needs while maintaining your job responsibilities
- Enhanced parental leave - 26 weeks at full pay for birthing partners, and 13 weeks at full pay for non-birthing partners
- Employee donation scheme with AdaptaKind, making an impactful change in the world through company-matched charitable giving, fundraising and volunteering
- Online streaming service - Whether you're a Disney fanatic, an Audible enthusiast or a Netflix nut, there should be something for all!
- Calm app subscription. Calm is the number 1 app for sleep, meditation and relaxation
- Extended leave for adoption, IVF, surrogacy, elective egg freezing, and women's health needs such as menopause, menstruation, endometriosis, and PCOS
- Aviva pension scheme with company's contribution up to 5% on your basic pay
- Private medical insurance with BUPA inclusive of dental and mental health care benefit
- Employee assistance programme to support personal issues like health, family, money, work and most importantly, you!
- Eyecare vouchers for free eyes test from day one onwards
- Unum income protection scheme covering up to 60% of your monthly salary (plus pension contributions) after 26-weeks of disability
- Unum life assurance, paying a death in service benefit of a multiple of your base annual salary
- Adaptavist rewards - save and receive cashback whilst you spend with our rewards system
- Unlimited holiday! That's right, there's no cap on the number of days that you can request off in our holiday year
- Green Commute Initiative, cycle to work scheme allows you to get a brand new bike and safety equipment for your commute to work, all of which is tax free
Company values
- Trust from day one - At The Adaptavist Group, trust is at the core of everything we do. We believe in our team's ability to work flexibly from anywhere, and we deeply value the trust that forms the foundation of our relationships with clients. Our commitment to privacy and security is unwavering, ensuring that we create a safe and supportive environment for everyone
- Teamwork - We admire individual talent, but we believe it’s even more powerful when combined with teamwork. With a global team of over 1,000 people, we know that every single person at The Adaptavist Group plays a vital role, and that nothing we accomplish happens in isolation
- Pragmatism - We value being practical, confident, and flexible over being rigid or stuck in our ways. Trust is key to how we work—we don't rely on strict rules or processes, but focus on what matters: achieving great results and getting the job done well
- Humility - We’re proud of what we do, but we stay grounded and let our work speak for itself. We approach everything with quiet confidence and, when we make mistakes, we own them and see them as chances to learn and grow
- Curiosity - We know we don’t have all the answers, and we understand there’s more than one way to get things done. We’re always open to fresh ideas and welcome the changes they might bring. Curiosity and a passion for innovation have fuelled our growth
Company HQ
London, UK
Leadership
Worked as a Senior Security Consultant for Barclaycard, and was Director of WTG. First joined Adaptavist as a Board Advisor, and was made CEO in 2010.
People progressing
Reece joined TAG as an Associate Software Engineer in May 2019. Within 5 months, they advanced to Software Engineer, then to Senior in under two years, and by September 2024, became Staff Engineer.
Sarah joined TAG as a Project Manager in 2017 in the Toronto office. They found their true calling in Sales and made an internal move a couple of years later and have since advanced to become a Strategic Sales Executive.
Rodrigo initially worked with TAG as a Contractor before joining the UK team permanently as a Commercial Operations Analyst. Since then, they moved to the Madrid office as a Business Operations Manager.
Diversity, Equity & Inclusion at The Adaptavist Group
Emma Weston (Head of People Experience)
- We know that, historically, the tech sector has felt out of reach or even unwelcoming to many people. At The Adaptavist Group, we're committed to changing that. It's our people who make our success, and we believe that a diverse community—one where everyone feels respected, included, and valued—makes us stronger, more innovative, and more creative as a whole.
- We have created an environment that accommodates and supports people from all backgrounds, offering flexible ways of working and workplace benefits that are genuinely helpful, as well as keeping an open dialogue and welcoming feedback on these topics.
- Whether you've worked in tech for your whole career or this is a brand new direction for you, your experience and skills are valuable to us. We need fresh perspectives, forward thinkers, and problem solvers. We see the whole person, and we hire people who we believe will make a positive contribution to our community.
- We welcome applications from people of all backgrounds, and particularly those who are often underrepresented in our industry, such as women and people of colour.
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