Recruiting & People Operations Coordinator, Avive Solutions

• This is an ideal role for someone who enjoys wearing multiple hats, thrives in a fast-paced environment, and is passionate about creating great experiences for candidates and employees alike
• 2+ years of experience in recruiting coordination, recruiting operations, HR coordination, executive assistance, or a related operational role
• Exceptional organizational skills and attention to detail
• Experience managing complex scheduling and multiple competing priorities
• Strong customer-service mindset with a passion for creating outstanding candidate and employee experiences
• Experience with Google Workspace and ATS systems (Lever preferred)

Desirable

• We are ooking for a highly organized Recruiting & People Operations Coordinator (Temp) to support recruiting, hiring, and people operations across Avive
• This role will primarily focus on coordinating interviews and delivering an exceptional candidate experience while supporting both internal recruiters and external recruiting partners
• In addition to recruiting coordination, this person will assist with a variety of people operations and administrative responsibilities, including onboarding support, employee programs, candidate and executive travel coordination, calendar management, and other projects that help keep our team running smoothly
• This role will start on a 3 month basis with option to extend and potentially convert to permanent
• Recruiting Coordination & Candidate Experience (70-80%):
• Schedule and coordinate interviews across multiple teams, time zones, and stakeholders
• Partner with internal recruiters, external recruiting agencies, hiring managers, and interviewers to ensure a smooth hiring process
• Serve as a primary point of contact for candidates throughout the interview process
• Manage candidate communications, interview logistics, and onsite coordination
• Coordinate candidate travel, accommodations, and reimbursement processes
• Maintain accurate candidate records and recruiting data within Lever
• Support offer, background check, and onboarding processes
• People Operations & Administrative Support (20-30%):
• Assist with new hire onboarding and employee lifecycle processes
• Support employee programs, events, recognition initiatives, and office coordination activities
• Maintain HR records, documentation, and systems
• Assist with calendar management, meeting coordination, and occasional executive support
• Support ad hoc projects across the People team