Office Manager Internship, Bynder

• You love to organize and manage projects such as internal events, social programs and contact with suppliers
• You can juggle multiple priorities at once and are a real multi-tasker
• You are famous for your positive attitude, hands-on approach and efficient working methods and make sure everything at the office runs smoothly
• 6 months availability from the beginning of August/September
• You are a motivated, proactive, independent, and organized self-starter
• You are tech-savvy, know your way around a computer, and are well skilled with Google Workspace
• You are able to prioritize multiple conflicting tasks simultaneously
• You get things done
• You find it easy to build good working relationships both remotely and in person
• You are a team player with the drive to work autonomously
• Professional with the ability to exercise good judgment, discretion and confidentiality.A study in (office) management, personal assistant/secretary roles, events/hospitality, project management
• You possess excellent written and oral communication skills in Dutch and English
• You have an outgoing and friendly personality and you love to work with an international team of office managers as part of a global team

Desirable

• Bynder is seeking an in-person Office manager Intern (32-40h a week) to take our Amsterdam workplace to the next level
• As our Office Intern you will directly shape and impact the Amsterdam employee experience
• This is a great opportunity to work cross-functionally across a number of global teams
• At Bynder, the Workplace team plays a vital role in driving the culture of the company, leading with one of our core values: #bynderlove, and is respected as a key contributor to the employee experience!
• You will provide support for an office/remote team of +/-190 colleagues
• You will have an important role in making Byndies feel welcome in our office
• First point of contact for colleagues, suppliers, events
• Greet visitors, offer refreshments, and alert appropriate parties of visitor's arrival
• Forward voicemail messages
• Maintain and update office operations and procedures, improving workflow where appropriate
• Maintain office handbook and office management shared drive
• Financial administration of all purchases made
• Keeps the invoice archive updated
• Take care of incoming and outgoing mail, shipping and receiving courier bookings
• Order, organize and maintain inventory of office supplies, customer gifts, and company swag
• Providing and preparing lunch, help with the lunch set up and clean up
• Conceptualize and coordinate events and activities to promote team building and to drive the Bynder culture across a hybrid workforce, both in-office and off-site
• Events.(After work drinks, breakfasts, dinners, summer party, gala, volunteer events)
• Keep the office nice and tidy, light maintenance tasks aligned with this
• Slack engagement for culture building
• Assist with scheduling meetings
• Assist with new hire onboarding; set-up welcome email and package, facilitate ongoing communication regarding necessary supplies, training, etc
• Prior to the new hire’s start date and guidance during the first few weeks
• You will report to the Facility manager EMEA located in the Netherlands
• You will be working closely together with our Facility manager EMEA and team of global office managers
• You will learn a lot about all the aspects of Office Management