Senior Executive Admin Assistant, IQVIA
$52-130k
Office located in Parsippany, NJ
Health IT and clinical research company
Be an early applicant
Health IT and clinical research company
1001+ employees
Be an early applicant
$52-130k
Office located in Parsippany, NJ
1001+ employees
Company mission
To be a catalyst for innovation in healthcare, to drive healthcare forward every day, and make the extraordinary possible for patients.
Role
Who you are
- The successful individual in this role will be dynamic, performance-driven, well-organized, and flexible, thriving in a fast-paced environment
- This individual must be a superb communicator, able to multi-task, work independently, and make appropriate decisions on behalf of executives, as well as work professionally with various team members and stakeholders internally and externally
- Strong interpersonal skills and diplomacy; anticipates needs and eliminates friction for the Executive in performing their job function
- Demonstrates complete integrity and ethics; handles sensitive and confidential information with professional discretion
- Works with minimal supervision, strong initiative, good judgment, and detail-oriented follow-up
- Builds relationships and interacts professionally with all organizational levels
- Excellent written and oral communicator; proficient in spelling, grammar, and punctuation. Summarizes information quickly and tracks communication across multiple channels (meetings, video calls, IM, texts, emails)
- Prioritizes and works independently and collaboratively with administrative assistants/external partners across different time zones and heavy workloads
- Tech-savvy with proficiency in Microsoft Suite (Outlook, Word, Excel, PowerPoint); knowledge of Concur Travel and Expense, Coupa, SAP, SharePoint, and Workday preferred
- Positive work attitude, high productivity and professionalism
- High School or GED degree required
- 5+ years of previous administrative experience supporting senior executives in a mid-size or large global company
What the job involves
- The Executive Assistant will provide administrative support to the office of the CFO, and other executives as required
- Manage complex calendar requirements, including timely scheduling to ensure meetings are prioritized and occur with appropriate timelines
- Communicate on behalf of executives internally and externally
- Prioritize tasks and take timely action based on departmental objectives and business needs
- Adhere to T&E policies, book travel – domestic and international, process expenses
- Follow purchasing policies, process invoices, and track orders
- Facilitate projects, prioritize demands, and adjust based on executive priorities
- Prepare executives for meetings with materials and agendas
- Coordinate team meetings and internal communications (e.g., distribute information, schedule presentations, provide PowerPoint presentations and agenda)
- Manage internal and external high-profile events
Our take
IQVIA is a world leader in analytics and clinical research in the life sciences sector. Formed from a merger between IMS Health and Quintiles, it has over 40 years of experience in the sector and has grown to become one of the world’s largest contract research organisations, with a network spanning more than 100 countries.
Since its founding, IQVIA has outperformed the market, with is main concerns being in the expansion of biosimilar firms such as Humira which are able to provide generic drugs from existing medications, without needing further data analysis. However IQVIA’s involvement in new areas of research are likely to more than offset this trend.
With global medicine spend on track to reach £1.3 trillion by 2025, IQVIA is focusing its efforts on oncology and immunology, the most profitable sectors in pharmaceutical development. It is also building out its technological infrastructure, with a particular focus on artificial intelligence. While it is frank about the limitations of this technology within the sector, it is able to greatly augment the data-handling capabilities of health science teams. Development in this sector is key to IQVIA’s growth plans for 2025 and beyond, which is on track with 2023-24 seeing a massive increase in company share value.
Kirsty
Company Specialist at Welcome to the Jungle
Insights
7% employee growth in 12 months
Company
Company benefits
- Medical, dental and vision coverage
- Telemedicine
- Critical illness coverage
- Prescription coverage
- Disability, accidental death, pet and life insurance
- Employee Assistance Programs
- Mental health support
- Well-being programs and events
- Flexible work environment
- Time off for leisure, personal time and corporate holidays
- Parental leave for birth or adoption
- Paid leave for other life matters (i.e., illness, bereavement, jury duty, military service, etc.)
- Training systems
- AI talent marketplace tool
- Leadership training programs
- Employee recognition programs
- Mentorship programs
- Service awards
- Tuition reimbursement
- Paid volunteer day
- Donation matching
- Employee resource groups
- Office events
- Environmental commitments
- UN Global Impact member
- Retirement and savings plans
- Identity theft protection
- Commuter benefits
Company HQ
Research Triangle, Durham, NC
Leadership
Ari Bousbib
(CEO, not founder)Was previously CEO of IMS Health, one of the parent companies of IQVIA. Before that held senior leadership positions at United Technologies Company, including COO of Otis and eventually becoming President of the UTC group with responsibility for 150,000 employees.
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