Executive Coordinator, Blackbird

• The ideal candidate is a proactive and highly organized individual who excels at managing shifting priorities and maintaining discretion with confidential information
• They are resilient, intrinsically motivated, and demonstrate a self-starter attitude, capable of thriving in the fast-paced demands of a startup environment
• With a creative mindset and innovative problem-solving skills, they approach challenges with resourcefulness and adaptability, driving efficiency and effectiveness in all tasks
• 2-5 years of experience supporting senior executives in a dynamic, high-growth environment
• Exceptional organizational skills, attention to detail, and the ability to anticipate needs
• Excellent communication skills and the ability to engage professionally with all levels of staff and external contacts
• Demonstrated ability to manage sensitive information with discretion and professionalism
• Strong proficiency in Google Workspace (Docs, Sheets, Calendar) and experience with Slack, and other productivity tools

Desirable

• Blackbird is looking for an Executive Coordinator to provide administrative support to our Founder and CEO and ensure smooth office operations in our NYC headquarters
• This role is critical in enabling our CEO to focus on strategic priorities by managing day-to-day administrative tasks, coordinating office needs, and company logistics
• Manage CEO’s calendar, appointments, and travel arrangements with impeccable attention to detail
• Coordinate internal and external meetings, ensuring proper notice and agendas, providing valuable context and prep, as well as follow ups that drive efficiency and value
• Serve as the primary contact for office management tasks, including vendor management, office supplies, and workspace organization
• Handle communications and manage investor engagements on behalf of the CEO
• Plan and execute team events, all hands, offsites, and in-office experiences to foster team connection and culture
• Assist with special projects as needed, providing support on cross-functional initiatives
• Serve as a culture ambassador, driving an in-office experience that reflects Blackbird’s values