People & Talent Administrator, Care Access
More information about location
Decentralized clinical research & trial services
Be an early applicant
Decentralized clinical research & trial services
501-1000 employees
Be an early applicant
More information about location
501-1000 employees
Company mission
To engage every healthcare professional in clinical research and to make clinical trials a care option for every patient.
Role
Who you are
- Strong understanding of recruitment processes and techniques
- Knowledge of HR administration practices, especially in Poland and the UK
- Excellent communication and interpersonal skills
- Strong organizational and time management skills
- Attention to detail and accuracy in documentation and tracking
- Ability to work independently and collaboratively in a fast-paced, international environment
- Proficiency in HRIS and applicant tracking systems (Workday and Greenhouse preferred)
- Flexibility and adaptability to meet changing business needs
- Minimum of 2–3 years of experience in recruitment and/or HR administration
- Bachelor's degree in Human Resources, Business Administration, or related field preferred
- English & Polish language fluency is essential
- Experience supporting international HR operations is a plus
- Familiarity with local labour laws and HR practices in Poland and the UK is highly desirable
What the job involves
- As a People & Talent Administrator at Care Access, you will play a dual role in supporting both recruitment and HR administrative functions across several international locations outside the US, including Poland, the UK, and other countries
- Reporting to the Director, Global HRBP you will be instrumental in helping scale our growing team by identifying top talent and ensuring smooth HR operations
- This is a dual focus role with responsibilities flexing between recruitment and people administration based on business needs, with a particular emphasis on supporting Poland and the UK
- Support payroll consolidation processes in collaboration with external vendors
- Manage local employment contracts, documentation, and HR records in line with GDPR and local regulations
- Assist with onboarding and offboarding processes, ensuring compliance and smooth transitions
- Support health and safety compliance efforts in line with local regulations
- Track and manage employee absences and leave requests
- Maintain accurate HR records and documentation
- Respond to employee inquiries and provide administrative support across HR processes
- Collaborate with internal stakeholders and external partners to ensure HR operations run smoothly
- Contribute to continuous improvement of HR processes and systems
- Champion employer branding and ensure a strong candidate experience across OUS markets
- Source candidates through various channels, including job boards, social media, networking, and referrals
- Screen resumes and applications to identify qualified candidates for open positions
- Conduct initial interviews to assess candidate suitability and cultural fit
- Coordinate and schedule interviews with hiring managers and other stakeholders
- Work collaboratively with hiring managers to understand job requirements and develop selection criteria
- Build and maintain relationships with candidates to facilitate a positive candidate experience
- Provide guidance and support to hiring managers throughout the recruitment process
- Utilize recruitment metrics and data to evaluate and improve recruitment strategies and processes
- Assist in other talent acquisition activities and special projects such as campus hiring, recruitment campaigns, or entry into new markets
Our take
Through a network of distributed clinical research sites, on-demand popup sites, mobile infrastructure, and traveling clinical professionals, Care Access allows for decentralized clinical trials - focused on underserved communities.
Decentralized and virtually managed trials exploded in popularity during the height of the pandemic, and now they look set to stay. Care Access was established before this boom, and is therefore in a strong position to lead the way as this type of trial becomes more mainstream.
The company acquired IBPClin, in 2022 and CEMEC in 2025, both leading clinical trial centers in Brazil. These acquisitions highlight Care Access's intention to grow in South America as well as at home in the US. On top of this, it has opened a new clinical research site in Poland, in another move towards establishing a global presence.
Steph
Company Specialist at Welcome to the Jungle
Insights
Company
Company benefits
- PTO/Vacation days, sick days, Holidays
- 100% paid Medical, Dental, and Vision Insurance. 75% for dependents
- HSA plan Short-term disability, long-term disability, Life Insurance
- Continued Education Allowance
- Culture of growth and equality
- 401K plan and matching contribution
Company HQ
Downtown Crossing, Boston, MA
Leadership
Ahmad Namvargolian
(Founder & CEO)Was a Research Scientist at the Lawrence Berkeley National Laboratory in California. Holds a Master's in Public Policy from the University of Chicago.
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