Payroll Specialist, Rula

• 2+ years of related professional experience in payroll processing, accounting or people operations
• Intermediate skills in Microsoft Excel and Google Sheets
• Experience with payroll and HRIS systems, preferably ADP Workforce Now and SmartCompliance
• Exceptional attention to detail and ability to deliver accurate results under tight deadlines while maintaining confidentiality and a high level of integrity

Desirable

• We’re hiring a detail-oriented Payroll Specialist to help ensure Rulans are paid accurately and on time—because when payroll runs smoothly, everyone benefits
• Reporting to the Sr Payroll Manager, you’ll play a key role in the day-to-day operations of payroll, bringing precision, accountability, and problem-solving skills to a fast-paced environment
• This role partners closely with our People and Accounting teams and offers the opportunity to streamline processes, solve payroll challenges, and contribute to a seamless, transparent payroll experience that supports our mission of caring for mental health
• In this role, you will support accurate and timely payroll processing through thorough data review and timesheet validation
• You’ll audit and maintain employee data, compensation records, and tax setups in ADP Workforce Now, Carta, and Fidelity to ensure accuracy and compliance
• You’ll also help develop and refine payroll documentation, including standard operating procedures and workflow guides, to strengthen internal controls and drive continuous improvement
• The Payroll Specialist ensures compliance with multi-state, local, and federal labor and tax regulations, assists with tax filings, payroll and bank reconciliations, and supports year-end processes such as W-2 preparation
• Additionally, you’ll respond to payroll inquiries with professionalism and discretion, maintaining confidentiality while delivering timely, high-quality support