Executive Assistant, Notable
$115-155k
Office located in San Mateo, CA
Digitising doctor-patient interactions
Be an early applicant
Digitising doctor-patient interactions
201-500 employees
Be an early applicant
$115-155k
Office located in San Mateo, CA
201-500 employees
Company mission
To make healthcare more accessible, affordable, efficient and compassionate.
Role
Who you are
- 5+ years of experience as an Executive Assistant, preferably supporting multiple executives; including C-suite level executives
- Exceptional organizational skills with demonstrated ability to manage competing priorities
- Advanced proficiency in Google Workspace
- Outstanding written and verbal communication skills
- Problem-solving mindset with strong attention to detail
- Ability to maintain strict confidentiality and exercise discretion
- Excellent judgment and decision-making capabilities
- Strong interpersonal skills and professional demeanor
- Proactive approach to anticipating needs and resolving issues
- Flexibility to adapt to changing priorities and deadlines
- Ability to work independently and as part of a team
- Occasional early morning or evening availability required
- In office and at event support required
- Occasional travel may be required
- Fast-paced environment requiring ability to manage multiple concurrent projects
What the job involves
- We are seeking a dynamic Executive Assistant to provide comprehensive support to our executive leadership team.
- The ideal candidate excels in a fast-paced environment, demonstrates exceptional organizational abilities, and possesses strong business acumen.
- This role requires someone who can anticipate needs, manage complex calendars, and serve as a trusted partner to our leadership team while maintaining the highest level of professionalism and confidentiality
- Provide dedicated administrative support to multiple executives, managing their daily operations and priorities
- Coordinate complex calendar management, including scheduling meetings, resolving conflicts, and ensuring executives are properly prepared for each engagement
- Handle sensitive information and communications with discretion and professionalism
- Arrange domestic and international travel, including comprehensive itineraries, accommodations, and necessary documentation
- Draft and edit correspondence, presentations, and other business documents
- Facilitate effective communication between executives and internal/external stakeholders
- Support office operations and maintenance, ensuring a professional work environment
- Support office supplies, vendors, and service providers
- Coordinate office moves, renovations, or space planning as needed
- Assist in organizing company events, meetings, and team-building activities
- Support onboarding processes for new executive team members
- Lead and coordinate special projects as assigned by executive team
- Track project milestones and ensure timely completion of deliverables
- Prepare and distribute meeting minutes and follow up on action items
- Assist in the preparation of board meetings and executive presentations
- Manage expense reports and budget tracking for executive team
Our take
Modern medical technology is amazing but administration has not been able to keep up, with doctors ands surgeons still bogged down in repetitive paperwork keeping them from seeing more patients. Notable exists to solve this problem with intelligent automation, relieving doctors of up to 70 minutes per day of administrative tasks and eliminating input errors or missed patient requirements.
While other software companies such as UiPath are trying to reduce repetitive workloads through automation, Notable stands out due to its focus on the needs of medical practictioners in particular, and because of its solution's ease of integration into existing systems thanks to its focus on APIs. This has grown it a customer base of thousands of medical care sites, with 100% positive reviews for its product.
Notable has raised large amounts of funding which it has invested in scaling its operations, mainly in healthcare and the US. But it is also investigating additional uses for its technology, moving into adjacent market sectors and preparing for overseas expansion, releasing an AI assistant for patient engagement and staff workflows in 2023. As skilled administrative staff becomes harder to come by but the need for medical care only increases, the demand for Notable's product is set to grow.
Kirsty
Company Specialist at Welcome to the Jungle
Insights
47% employee growth in 12 months
Company
Funding (last 2 of 4 rounds)
Nov 2021
$100m
SERIES B
Sep 2018
$13.5m
SERIES A
Total funding: $119.2m
Company benefits
- Dental and vision cover
- Equity in company
- 401K
- Work from home opportunities
- Health insurance
Company HQ
Downtown, San Mateo, CA
Leadership
Adam Ting
(CPO)Adam is a Stanford graduate who prior to Notable, worked as Head of Design at Blend.
Justin White
(CTO)Justin has a PhD in physics from Stanford. Prior to Notable, Justin was the VP of Engineering at Blend.
Pranay Kapadia
(CEO)Prior to Notable, Pranay worked for Microsoft and Intuit. They were also the VP Product Management at Blend.
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