Executive Assistant to the CEO, Flow Engineering
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3-5 days a week in office
Accelerating hardware design iterations
Open for applications
Accelerating hardware design iterations
1-20 employees
Open for applications
+ Share options
3-5 days a week in office
1-20 employees
Company mission
To massively accelerate the development of all next-generation hardware globally - from fusion to rockets.
Role
Who you are
- Experience: Proven experience as an Executive Assistant to a CEO or senior executive in a fast-paced environment, preferably within a startup
- Organisational Skills: Exceptional ability to multitask and prioritise effectively
- Independence: Capable of understanding context and making independent decisions on behalf of the CEO
- Problem-Solving: Strong ability to think on your feet and tackle challenges proactively
- Adaptability: Positive, can-do attitude with the ability to handle last-minute changes
- Attention to Detail: Meticulous attention to ensure accuracy in all tasks
- Communication Skills: Highly proficient in written and verbal English with excellent interpersonal skills
- Confidentiality: High level of discretion in handling sensitive and confidential information
- Travel Coordination: Experience managing international travel arrangements and familiarity with visa and documentation processes
Desirable
- Technical Proficiency: Familiarity with tools like Slack, Notion, CRM systems, and bookkeeping software (e.g., Xero)
- Startup Experience: Previous experience working closely with startup founders or in a startup environment
What the job involves
- We are seeking an experienced Executive Assistant to support our CEO in our London office
- This is a unique opportunity to become a strategic partner to our visionary leader and play a critical role in the success of some of the most innovative hardware companies in the world
- As we embark on groundbreaking journeys—returning to the Moon or venturing to Mars—you will not only assist in driving the company's mission forward but also gain invaluable insights into how these pioneering systems are designed, contributing directly to their success
- As the Executive Assistant to our CEO, your mission is to empower our leadership to reach new heights
- By ensuring the CEO is informed, prepared, and operating at peak performance, you'll play a pivotal role in shaping the future of projects that could change the world
- This is your chance to go beyond traditional administrative duties and immerse yourself in a dynamic environment where your insights and proactivity directly contribute to our company's success and the achievements of our visionary clients
- Calendar Management: Schedule and manage all appointments, meetings, and events, ensuring the CEO is well-prepared and punctual
- Meeting Coordination: Organise meetings involving the CEO, including booking rooms, preparing agendas, and taking minutes when required
- Email and Inbox Management: Monitor and triage the CEO's inbox daily, prioritise emails, draft and proofread correspondence, and handle communications on behalf of the CEO
- Travel Arrangements: Manage all travel logistics, including booking flights, arranging accommodations, and preparing detailed itineraries. Ensure all travel documents, visas, and requirements are up to date
- Stakeholder Liaison: Serve as the primary point of contact for internal and external stakeholders, coordinating with team members, clients, investors, and partners
- Customer Relations: Assist in managing relationships with key customers, maintaining records of interactions, and ensuring timely follow-ups
- Personal Assistance: Support the CEO with personal administrative tasks, including managing personal emails, medical appointments, and travel arrangements
- Office Management: Oversee general office duties such as ordering supplies, coordinating equipment maintenance, and managing vendor relationships
- Project Management: Support ad-hoc projects as needed
Salary benchmarks
Our take
Engineering today is slow. Engineers waste time plugging equations into spreadsheets, rebuilding CAD models that break, and setting up simulations to test similar things over and over again - and this issue only gets worse as complexity is added. What Flow has done is rebuild the foundational tools that are used. The company developed powerful systems that automate the repetitive execution work, letting the computer do the heavy lifting.
Flow's product constitutes a single medium incorporating all the different tools that are needed to design, instead of engineers being forced to use unconnected and fragmented models. The idea is that the tools amplify and magnify engineers' creative abilities, instead of getting in the way.
Furthermore, Flow's product allows for easy collaboration and editing. Changes propagate throughout the entire system instantly, automatically rebuilding models, making the work for the engineers both more efficient and more effective.
Steph
Company Specialist at Welcome to the Jungle
Insights
Few candidates hear
back within 2 weeks
25% female employees
Glassdoor (3.65)
Company
Employee endorsements
Intelligent people
"The Flow team is a fantastic mix of domain experts, including people who have spent decades facing the very problem our product aims to solve...."
Company benefits
- 🏥 Private health care including mental health, dental and opticians
- 🕦 Flexible hybrid working policy - work wherever suits you best 2 days a week
- đź’· Share options
- 🎓 Unlimited self-development budget
- đź–Ą Your choice of computer equipment
- 🥂 Regular team socials and company retreats
- 🏡 Anywhere office - pick any coffee shop and put coffee on the company
- 🏖 Unlimited holiday with a minimum floor
- 🚼 Enhanced Parental Leave
Company values
- Think Massive: Our ambition drives us; its scale inspires us. We are making the impossible, possible. We're changing the world, not just our industry. We’re lighting a fire in the next generation of engineers. We're doing this for the betterment of mankind
- Raise the bar: We're building a new world, so we never stop innovating. Only the restless pursuit of personal and professional growth will get us where we're going
- Charge aggressively: We have a once-in-a-lifetime opportunity to change the face of engineering. We all have the power to move the needle. Our moment is now. We need to be bold
- Systems over silos: We’re greater than the sum of our parts. We progress together as one unit. We’re one another’s greatest force multiplier. We choose to be effective over being right
- Heart: What we're doing is extremely cool. This is a vocation. We believe fanatically - in our vision, in ourselves, in each other
Company HQ
Marylebone, London, UK
Articles
Leadership
Pari Singh
(Founder & CEO)Worked as the Chief Engineer and Project Lead at the Hybrid Rocket Engine Design at Imperial College. Featured in the 2019 Forbes 30 under 30 list.
People progressing
Ario joined as Tech Lead and within a year, was promoted to their current role as Head of Engineering.
Arran joined as a Back End Software Engineer, they have grown with the company and were recently promoted to Senior Software Engineer.
Diversity, Equity & Inclusion at Flow Engineering
Nav Jass (Executive Assistant)
- D&I is paramount within our business and we ensure that everyone feels included
- We write job description requirements as minimally as possible to encourage candidates to apply who may have thought otherwise. We work closely with the hiring managers to decrease bias during the interview process
- We conduct unconscious bias workshops to ensure all our employees are aware of this during our recruitment, training and promotional areas
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