Payroll Specialist, Iterative Health

• Education: Associate’s degree in Accounting, Finance, or a related field; Bachelor’s degree preferred
• Experience: 2+ years of dedicated payroll processing experience, ideally managing high-frequency (monthly, bi-weekly, weekly) and multi-state payroll
• System Proficiency: Proven, hands-on expertise with major systems including ADP, Rippling, Fidelity 401K, NetSuite, and advanced Microsoft Excel skills
• Skills: Exceptional attention to detail, strong analytical and problem-solving skills, and ability to handle confidential information with discretion

Desirable

• We are seeking an energetic, highly organized and detail-oriented individual to fill a full-time, Payroll Specialist role
• The ideal candidate is an enthusiastic self-starter who is motivated to set and achieve goals and take initiative within the workplace
• They are organized, professional and demonstrate excellent attention to detail
• The successful candidate will be critical in reducing manual processing risks, ensuring regulatory compliance, systems automatizations and day-to-day payroll operations
• This position will give you the opportunity to grow your payroll and accounting knowledge and experience
• This role plays a key part in ensuring the accuracy and efficiency of our financial operations and will support broader financial reporting and compliance initiatives
• Process and finalize payroll runs (Semi-Monthly, Bi-Weekly, Weekly, and specialized off-cycle runs) for all employees using our primary payroll platforms, Rippling and ADP
• Verify all timecards, wage computation, statutory deductions, benefits deductions, garnishments, and employee changes for accuracy and compliance
• Manage end-to-end processing, including reconciling final payroll previews and submitting funding requests
• Serve as the primary subject matter expert for payroll and HRIS systems including Rippling, ADP, and BambooHR
• Prepare payroll-related General Ledger (GL) entries into the NetSuite accounting system, ensuring accurate cost center allocations
• Reconcile payroll accounts on a monthly basis
• Monitor and reconcile bank account transactions related to payroll disbursements
• Ensure timely and accurate processing of all federal, state, and local tax remittances, including quarterly and year-end reporting (W-2s, 1099s, 941a reports)
• Manage new state registrations for employees and quarterly Workers' Compensation (WC) tax reporting
• Administer 401K contribution processing
• Support the annual 401K audit.
• Respond to and resolve employee inquiries regarding pay, deductions, and tax forms, reducing the administrative burden on the Accounting Manager