Executive Administrative Partner, ZipRecruiter

• This is a full-time, on-site position based in our Santa Monica office. The role requires the ability and willingness to work in the office five days a week
• 4+ years of full-time C-level Executive Assistant experience
• Excellent problem-solving skills with high attention to detail
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly and exercise sound independent judgment
• Keen ability to build relationships with stakeholders, both internal and external
• Excellent interpersonal, written, and verbal communication skills
• Proven ability to maintain a high level of confidentiality, integrity, and discretion

Desirable

• The Executive Administrative Partner (EAP) provides support to 2-3 Chief Company Officers
• Functioning as a skilled problem-solver, the EAP addresses complex calendaring, manages travel schedules, prepares executive(s) for meetings and events, and serves as a trusted confidant
• This role will also work with the broader Workplace Experience/People team to enhance in-office operations and assist with various events and projects
• Anticipating needs using sound business acumen and a tailored approach is a critical component of this position
• Some personal calendar management, as well as other miscellaneous requests, are to be expected
• This is a full-time, in-office position at our Santa Monica office
• Precise execution of administrative activities with high attention to detail, organization, and process
• Serve as a trusted partner, liaison, and ambassador of the Executive(s)
• Anticipate needs and provide high-level, tailored support; prioritize inquiries and requests with little to no guidance
• Schedule appointments, manage complex calendars, troubleshoot conflicts independently; comfortable making recommendations to ensure smooth day-to-day engagements
• Assist with in-office needs including catering, front desk coverage, guest reception, etc. as needed
• Partner cross-functionally on meeting coordination, events, and other special projects