Executive Assistant, CoreWeave

• Success in this role requires exceptional judgment, discretion, initiative, and a team-first mindset
• 3–5+ years of experience providing executive-level administrative support to Sr. Director/VP-level leaders
• Project management experience, including use of tools such as Asana
• Proficiency with Google Suite, Google Calendar, Slack, Microsoft Office, and Zoom
• Experience planning events or coordinating team-wide activities
• Strong organizational and communication skills, with the ability to manage multiple simultaneous assignments
• Proven ability to improve processes and drive operational efficiency
• High levels of integrity and discretion when handling confidential information
• Impeccable attention to detail and ability to work effectively with minimal supervision across multiple locations and time zones
• Even if you don’t meet 100% of the listed requirements. If some of the qualities below describe you, we’d love to talk:
• You thrive in dynamic, fast-paced environments and enjoy problem-solving on the fly
• You are curious about how teams operate and enjoy optimizing processes
• You excel at organizing complex workflows and anticipate needs before they arise
• This position requires access to export controlled information. To conform to U.S. Government export regulations applicable to that information, applicant must either be:
• (A) a U.S. person, defined as a (i) U.S. citizen or national, (ii) U.S. lawful permanent resident (green card holder), (iii) refugee under 8 U.S.C. § 1157
• Or (iv) asylee under 8 U.S.C. § 1158, (B) eligible to access the export controlled information without a required export authorization
• Or (C) eligible and reasonably likely to obtain the required export authorization from the applicable U.S. government agency

Desirable

• CoreWeave’s Legal Department supports a broad range of high-impact, cross-functional initiatives across the company
• As the team continues to grow, we are looking for a motivated and versatile Executive Assistant to provide essential operational and administrative support to a group of five VP-level attorneys and business leaders
• In this role, you will serve as a trusted partner to senior leadership by anticipating needs, driving operational efficiency, and ensuring seamless day-to-day execution within a fast-paced environment
• You will manage complex scheduling, coordinate travel and events, support communication and documentation, and collaborate closely with other executive assistants and stakeholders across the organizatio
• Manage complex calendars and coordinate scheduling across multiple time zones, ensuring alignment of meetings, priorities, and commitments
• Oversee travel logistics and complete expense reporting with accuracy and adherence to company policies
• Plan and execute team activities, including staff meetings, all-hands sessions, off-sites, and social events
• Use task management tools (e.g., Asana) to track deliverables, follow up on action items, and support timely execution of team priorities
• Partner closely with legal leadership and collaborate with other executive assistants to ensure smooth organizational operations
• Prepare and refine written communications, reports, and presentation materials with strong attention to detail and executive polish
• Demonstrate a hands-on, proactive approach by stepping in wherever needed to support organizational success