Admin Assistant, DentalMonitoring

• A High School Diploma
• Strong organizational and time management skills, with high attention to detail
• Experience in administrative coordination, purchase order processing, or finance support
• Proficient with Microsoft Office / Google Workspace (especially Excel or Sheets)
• Familiar with invoice or procurement tools (e.g., Tipalti, Coupa, SAP, or similar)

Desirable

• As an Admin Assistant, your main goal will be to collaborate with our internal and sales teams, supporting day-to-day financial and administrative operations
• Create, validate, and track Purchase Orders (POs) for multiple departments following internal policies
• Ensure that all purchase requests include the correct documentation (quotes, budget codes, and approvals)
• Follow up with Finance and Accounting on invoice processing, payment timelines, and supplier status
• Verify invoice accuracy and match them with the corresponding POs
• Maintain organized tracking sheets for budgets, purchases, and vendor communications
• Support monthly and quarterly reconciliations by providing complete and accurate administrative data
• Assist with the preparation and organization of invoices and purchase documentation
• Coordinate with suppliers for quotes, order confirmations, and deliveries
• Support internal teams (Marketing, Sales, and Operations) with administrative tasks and logistics needs
• Help maintain internal databases and shared documentation up to date
• Ensure compliance with internal procedures and support process improvement initiatives