Office Administrator, Scythe Robotics

• Scythe Robotics is seeking a highly organized and proactive Office Administrator who thrives in a fast-paced environment
• If you love keeping things running smoothly and enjoy being the go-to person for team support, we’d love to have you on board!
• You are able to anticipate office needs and proactively solve problems before they arise
• You excel in dynamic, highly collaborative startup environments where adaptability and initiative are key
• You're comfortable interacting with customers, senior executives, and employees at all levels with professionalism and confidence
• You take ownership of tasks, juggle multiple priorities with ease, and naturally find ways to improve processes and solve inefficiencies
• You have experience managing calendars, booking travel, organizing meetings, and planning office events seamlessly
• You have strong time management skills, with the ability to juggle multiple priorities in a fast-moving environment
• You’re a clear and confident communicator who can engage with interdisciplinary teams and ensure smooth office interactions
• You have experience as an Office Administrator, Office Manager, or in a similar administrative role, keeping workplaces running smoothly
• You are proficient in Microsoft Office Suite (Word, Excel, PowerPoint) with an ability to create and edit documents, manage spreadsheets, and prepare presentations with accuracy and efficiency

Desirable

• At Scythe, you’ll work with a team of world-class experts in everything from computer vision to mechanical engineering, pushing the limits of possibility and growing by overcoming hurdles along the way
• In this role, you’ll manage daily office operations, handle key administrative tasks, and create a seamless, well-supported work environment
• Greet and direct visitors, manage building access, and handle phone inquiries with a welcoming and professional demeanor
• Within this role, we expect you to be broadly experienced to be able to “see around corners”, to thrive in a fast-paced, self-managed engineering environment, and to be a collaborative, low ego teammate who helps Scythe realize its big mission
• Maintain a clean, organized, and welcoming office environment, proactively addressing any workspace needs
• Maintain office supplies by monitoring inventory and coordinating with vendors to ensure the team has everything they need
• Manage relationships with cleaning crews and ensure a well-maintained, organized, and productive workspace
• Develop processes that make the Scythe office a great place to work, supporting a dynamic and engaging office environment
• Handle front-office mail and coordinate packages to ensure smooth daily operations
• Organize weekly lunches, food orders, and catering for office events, ensuring a great team experience
• Assist with scheduling travel for candidates and visitors while ensuring seamless interview logistics
• Work with external vendors for office maintenance, IT support, and some facility needs
• Support HR or leadership with occasional scheduling, document organization, or office communication needs