Executive Assistant and Office Manager, Operant AI
+ Stock options
More information about location
1-2 days a week in office (Jackson Square, CA)
Security visibility & runtime controls
Be an early applicant
Security visibility & runtime controls
21-100 employees
Be an early applicant
+ Stock options
More information about location
1-2 days a week in office (Jackson Square, CA)
21-100 employees
Company mission
Operant AI's mission is to secure the modern world.
Role
Who you are
- Experience in a similar role at a successful Series A/B startup is a strong plus
- Education: Bachelor’s degree
- Experience: 5+ years of experience in an executive assistant role in a demanding and fast-paced startup environment, or the willingness to very quickly become world class in this area
- Excellent organizational and time management skills
- Strong attention to detail
- Experience working on cross-functional teams with the ability to communicate effectively through written and verbal communications, including synchronous interactions with others
- Excellent documentation skills, with extreme comfort using spreadsheets, Google docs, and similar software to create plans, dossiers, itineraries, travel budget breakdowns, expense reports, event planning project management tracks, and similar
- Ability to handle confidential information with discretion
- Ability to work in a fast-paced hybrid environment and handle stress appropriately
- Ability to solve practical problems and be sufficiently adaptable to handle dynamic situations with little advance notice
- Flexibility to work outside standard business hours when necessary
- Willingness to travel domestically and internationally (up to 10-15% of the time)
- Ability to maintain composure under pressure
- Cultural awareness and sensitivity, given the global nature of the company
- High level of integrity and ethical standards
- Ability to work independently and as part of a team
- Strong interpersonal skills and the ability to build relationships with stakeholders
- This position will require you to be available during core PST business hours (9am-6pm) and to adjust schedules occasionally based on customer and business needs including business travel, client meeting/call schedules, and team off-sites
What the job involves
- Operant is seeking an executive assistant and office manager to support our founding team and physical office presence in San Francisco’s Jackson Square
- The Executive Assistant to the Founders will provide administrative, logistical, and project-related support to the CEO, CTO, and CMO, ensuring the efficient operation of the executive office and supporting the in-person office management in our San Francisco Jackson Square space
- Operant is a fast-paced Series A startup in ultra-growth mode, in the heart of AI & Cybersecurity, in an office in the middle of San Francisco’s AI tech boom
- The ideal candidate will be proactive, organized, and able to handle various tasks ranging from:
- Ongoing scheduling (and shuffling of schedules based on prioritization between customers, investors, partners, and vendors), meeting prep (dossiers, research, physical setup of office/event spaces)
- Recruiting support, being a point person with our HR and accounting firms, interacting with building management, and other tasks that need to be handled with professionalism and discretion, sometimes at a moment’s notice
- Manage executives’ complex calendars, including scheduling meetings, travel arrangements, and prioritizing commitments in collaboration with the executives
- Prepare the CEO, CMO, and CTO for meetings, providing necessary materials and briefings
- Handle domestic and international travel arrangements, including booking flights, accommodations, and transportation
- Operate with efficiency, clarity, detail orientation, and a sense of urgency
- Be available during business hours to coordinate last-minute meetings, escort visitors, and navigate changing needs
- Handle expense reports, budgets, and other financial documentation
- Prepare and edit documents, reports, and presentations
- Arrange and coordinate executive meetings, including preparing agendas, taking minutes, and following up on action items
- Organize logistics for board meetings, including managing complex scheduling requirements for participants
- Schedule and coordinate logistics for CEO, CTO, and CMO presence at conferences and special events, both on-site and off-site
- Serve as a gracious and diplomatic point of contact between the executive team and internal/external stakeholders
- Facilitate communication within the executive team and across departments
- Handle sensitive and confidential information and operate with a high degree of discretion at all times
- Serve as a point of contact for building management in San Francisco
- Make sure building services are operating properly and that the office is maintained in clean, professional condition
- Inform the executive team of issues relating to the physical space and coordinate with vendors to fix any issues
- Coordinate IT needs for important hybrid meetings, making sure that the physical office is connected and the spaces are appropriate for important meetings
- Greet guests, employees, customers, and vendors, serving as a representative of the company and brand
- Embody and promote company values and culture
- Facilitate team-building activities and company events such as all-hands and team offsites
- Help maintain positive relationships with key partners and stakeholders
Our take
Operant AI is a young company focused on making cloud applications more secure. It offers a platform that protects applications while they're running, instead of just checking for security issues before deployment. This means it can defend against attacks in real-time.
This solution is particularly useful for businesses using modern cloud-native technologies like containers, APIs and microservices. Operant AI can be integrated throughout the development process, making it easier for companies to protect their apps without changing how they build them.
Since launching in 2020, Operant has gained attention for its innovative approach to cloud security. With substantial funding secured, the company plans to grow its team and expand its products, positioning it to become a key player in the fast-growing market for cloud application security.
Freddie
Company Specialist at Welcome to the Jungle
Company
Funding (2 rounds)
Sep 2024
$10m
SERIES A
Apr 2023
$3m
SEED
Total funding: $13m
Company benefits
- Medical, dental and vision insurance
- Life insurance
- 401k
- Paid holidays
- Generous PTO
- Stock options
Company HQ
SoMa, San Francisco, CA
Leadership
Vrajesh B.
(Co-Founder & CEO)Previously worked at Scaled Inference as a Director of Business Development and Director of Product. Prior to that, they worked at Arm in multiple Senior roles and also have experience in Engineering roles at Qualcomm and Apple.
Priyanka Tembey
(Co-Founder & CTO)Experienced as a Staff Engineer at Juniper Networks, VMware and Qualcomm.
Ashley Roof
(Co-Founder & CMO)Previously the CMO at Transposit. They also founded DigiMarketeer where they served as the Principal Consultant for 6 years. Prior to that, they worked in Senior Marketing roles at Yahoo and Art.
Salary benchmarks
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