Executive Assistant, Aurora
$93-167k
The successful candidate will also be eligible for an annual bonus and equity compensation
Office located in Mountain View, CA
Self-driving technology company
Open for applications
Self-driving technology company
1001+ employees
Open for applications
$93-167k
The successful candidate will also be eligible for an annual bonus and equity compensation
Office located in Mountain View, CA
1001+ employees
Company mission
To deliver the benefits of self-driving technology safely, quickly, and broadly.
Role
Who you are
- Creative problem solver and self-starter
- Exceptional judgment and active foresight
- Able to work collaboratively and calmly, especially in stressful circumstances
- Able to adapt to competing demands in a dynamic business environment
- Good decorum, discretion, and executive presence in dealing with internal teams and external partners
- Exceptional written and communication skills
- Highly resourceful team-player with the ability to also be extremely effective independently
- Ability to achieve high performance goals and meet deadlines in a fast paced environment
- Experience supporting C-level executives preferred
- Executive level project coordination
- Excellent calendar management skills, including the coordination of complex executive meetings
- Quick learner with proficiency in a broad array of online tools, including spreadsheets and slide presentations
- Flexibility to perform job duties outside of normal business hours
- Ability to handle confidential information with discretion
- Quarterly travel required
What the job involves
- We are searching for an Executive Assistant to partner with our Executive Administration team
- Manage Executive’s dynamic and complex calendar
- Plan, coordinate, and ensure the Executive's schedule is protected, striking a balance between "gatekeeper" and "gateway" role; prioritize executive’s time for internal and external commitments using sound judgment
- Arrange complex travel for Executive
- Assess necessity, urgency, and frequency when arranging candidate interviews with Executive
- Actively monitor Executive’s inbox -- keeping it organized, flagging high priority items, forwarding appropriately, and removing clutter
- Proactively set, monitor, and manage clear meeting agendas for Executive
- Gather agenda topics and prepare briefing materials for external and internal meetings
- Assist with preparation of presentation decks and internal documentation and communications
- Participate in leadership level meetings, record accurate meeting notes (accurately synthesizing key elements of meetings and ensuring clarity and ownership of delegated tasks), concisely communicate outcomes, and follow-up with team on action items
- Take appropriate follow-up actions as necessary with little guidance
- Manage and submit Executive’s expense reports; review and approve executive team’s expense reports
- Coordinate quarterly Board of Directors meetings
- Plan and coordinate Executive Staff and Senior Leadership Team off-sites
- Greet and situate visitors with a friendly and professional demeanor
- Liaise with internal communications and marketing teams to assess speaking engagement requests for fit and to schedule and prepare Executive for speaking events, press events, and all other media activities
- Assist with new hire onboarding of leadership team members
- Act as strategic partner, facilitator, and liaison for Executive and his executive team
- Become a knowledgeable information resource for the Executive, his team, and the company at large
- Demonstrate excellent written communication skills to prepare outgoing mail on behalf of Executive as necessary
- Uphold strict level of confidentiality while promoting an atmosphere of transparency
- Navigate ambiguity, proactively anticipate needs of teams and leaders, and prioritize commitments - familiarizing yourself with the team’s priorities and projects
- Organize and maintain all information processes used by the Executive, including but not limited to business files, partner/contact lists, and various publications
- Drive continual process improvement, including introducing new processes when appropriate
- Lead and/or support special projects for Executives and Administration Team
- Support cultural initiatives, promote team building and morale, and exemplify company values
- Perform any and all other tasks that facilitate Executive's ability to effectively lead the company
Our take
In spite of emerging from stealth mode in 2018, Aurora is making strong waves in the flurry of startups racing to develop fully autonomous vehicles. Aurora’s hardware and software developments have focused historically on self-driving trucks, which it expects to launch commercially in 2024.
It recently named Ossa Fisher as its new President, who will focus on scaling operations ahead of this commercial launch. Passenger cars and associated services are expected to roll out following this launch. However, the self-driving industry is riddled with unmet deadlines, cash shortfalls, and tough technological challenges.
To remain competitive with deep-pocket industry giants like Tesla and Google’s Waymo, the company continues to land substantial backing from the likes of Sequoia Capital, accelerating its post-IPO growth. The pedigree of its founders may well continue to win over investor confidence. It boasts leading prior positions in the self-driving divisions of Tesla, Uber, and Google.
Steph
Company Specialist at Welcome to the Jungle
Insights
Company
Funding (last 2 of 3 rounds)
Dec 2020
$400m
GROWTH EQUITY VC
Feb 2019
$600m
SERIES B
Total funding: $1.1bn
Company benefits
- Choice of regional HMO options, PPO options, and high deductible plans, with the option to contribute to a health savings account (HSA). If you choose a high deductible health plan, Aurora will make employer contributions to your HSA
- Comprehensive dental coverage and access to a nationwide provider network
- Coverage for vision exams, glasses, contacts, discounts for LASIK, and other vision services through a nationwide provider network
- In-office lunches, snacks, and drinks available
- GymPass offers on-demand virtual classes (fitness, yoga, strength, and more), well-being coaching, and budget management. Discount on nationwide gym memberships
- Headspace offers access to guided sessions that focus on everything from stress to relationships, anxiety, and sleep
- SoFi. Refinance your home, student and personal loans
- Fetch offers discounts on pet insurance
- PerkSpot offers discounts on vacations, car rentals, and entertainment
- Access support services to help with your family planning journey including fertility care, adoption, and surrogacy. Reimbursement of $20,000 lifetime benefit
- Save for your future with Aurora’s 401(k) Plan. Pre-tax and Roth contribution options are available
- 24/7 access to online resources and unlimited phone consultations for stress, grief counseling, depression, and relationship conflicts (personal and professional), and limited in-person sessions
- Set aside pre-tax money to pay for qualified transit and commuter benefits
- Cigna travel accident insurance provided for business travel
- LinkedIn Learning is an e-learning resource to support professional development. Aurora Academy is an internal learning and development program designed to up-level our team by teaching skills that are essential to Aurora’s mission
- Modern Health is a mental wellness benefit that includes 14 sessions with a certified coach and 12 sessions with a therapist, if needed. Unlimited access to live provider- lead community circles, digital mediation, and more
- Flexible/reasonable vacation for salaried employees; accrual of 20 vacation days per year for non-exempt employees, 11 paid company holidays per year, and reasonable sick time to stay home, rest, and get better
- Network of employee-led groups that represent Aurorans, organized by cultural identity or collaborative purpose
- Aurora provides all new parents and caregivers 18 weeks of coordinated pay and time off for the birth or placement of a child. Up to 4 weeks of paid medical leave for your own personal illness or injury, or to care for a sick family member
- Set aside pre-tax money to pay for healthcare and dependent daycare expenses using FSA plans
- Company-paid premiums for life insurance (2x salary up to $500,000). Voluntary life & AD&D coverage for you and your dependents is available. Short-term disability benefits are 60% weekly benefit up to a max of $2,500 after a short waiting period. Long-term disability benefits are 60% of monthly salary to $10,000 after a waiting period. Option to enroll in voluntary life/AD&D insurance
- 24/7 access to Unum’s worldwide emergency travel assistance services for personal travel
Company values
- Operate with integrity - We do the right thing. We are thoughtful and use good judgment. We always keep the best interest of our people and our mission at the forefront of how we work
- Focus for impact - We create space to solve problems that matter. We don’t have time for distractions, so we work with urgency and focus on the work that will accelerate our progress towards our mission and strengthen our company
- No jerks - We work from the assumption that people are good, fair, and honest and that the intention behind their actions is positive. We are intentional in how we communicate and interact, and we hold each other accountable
- Celebrate our diversity - Inviting and including diverse perspectives and experiences make us stronger as a team and help us better represent the world we live in. We are building a technology and a company to serve all people and all communities
- Rise to the occasion - We’re charting a path that is challenging, yet filled with an incredible opportunity to impact generations to come. This is not an easy task — it takes resilience, hard work and dedication. Embracing the hard stuff energizes and inspires us to continue. We rally to deliver on our commitments to our partners and each other
- Win together - We are a stronger team when we elevate our unique strengths in service of our common goals. We thrive on open and honest communication to create an environment of mutual accountability, understanding, achievement, and respect
Company HQ
Mountain View, CA
Articles
Leadership
Chris Urmson
(CEO)They have a PhD in Robotics from Carnegie Mellon, and worked as a robotics research scientist at SAIC. They were CTO of Self-Driving Cars at Google.
Sterling Anderson
(CPO)They received a PhD in Robotics from MIT before co-founding Gimlet Systems. They were an Engagement Manager at McKinsey and Director of Autopilot Programs at Tesla.
Drew Bagnell
(Chief Scientist)They hold a Robotics PhD from Carnegie Mellon, where they are also an Associate Professor. They were Autonomy Architect and Perception Lead at Uber Advanced Technology Center. Held the position of CTO at Aurora for over 3 years.
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