Office Coordinator, First Resonance
$55-70k
Factory operating system for manufacturers
Job no longer available
Factory operating system for manufacturers
21-100 employees
Job no longer available
$55-70k
21-100 employees
Company mission
First Resonance's mission is to empower those who are building the future.
Role
Who you are
- College degree preferred; additional relevant qualifications are a plus
- Proven experience as an Office Coordinator, Administrative Assistant, or similar role
- Strong organizational and time management skills
- Excellent verbal and written communication abilities
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
- Ability to prioritize tasks and work well under pressure
- Attention to detail and accuracy in performing tasks
- Professional and courteous demeanor with exceptional customer service skills
- Familiarity with office equipment and basic maintenance
- Ability to handle confidential information with discretion and integrity
- Ability to troubleshoot AV technical issues
- Flexibility to adapt to changing needs and responsibilities
What the job involves
- We are seeking a highly organized and proactive Office Coordinator to join our team. As an Office Coordinator, you will play a crucial role in ensuring the smooth and efficient operation of our office and team
- You will be responsible for various administrative and scheduling tasks, managing office supplies, coordinating office events, and providing exceptional support to employees and visitors. The ideal candidate must be detail-oriented, possess excellent communication skills, and be able to handle multiple tasks with ease
- Administrative Support: Provide general administrative assistance to various departments, including preparing documents, handling correspondence, and scheduling appointments and meetings
- Office Supplies Management: Monitor and maintain inventory of office supplies, ensuring their availability and timely replenishment. Place orders for new supplies as needed while adhering to budget guidelines
- Facilities Coordination: Ensure the office is clean, safe, and well-maintained. Address any maintenance issues promptly and liaise with external vendors when necessary
- Travel Arrangements: Assist employees with travel bookings, accommodations, and related arrangements when required
- Event Coordination: Help Organize and coordinate office events, meetings, conferences, and social gatherings, ensuring they run smoothly and efficiently
- Data Entry and Record Keeping: Maintain accurate and up-to-date records, databases, and filing systems. Perform data entry tasks with precision and confidentiality
- Office Communication: Disseminate company-wide communications, announcements, and updates through various channels, such as emails and bulletin boards
- Expense Reporting: Assist employees in preparing and submitting expense reports, verifying receipts, and ensuring compliance with company policies
- Assist HR Functions: Support the HR department with onboarding new employees, processing paperwork, and maintaining employee records
- Recruiting Coordination: Assist with scheduling onsite interviews for candidates and ensuring a good candidate experience onsite
- Safety and Security Compliance: Monitor office security procedures and ensure compliance with safety guidelines and protocols
- Ad hoc Projects: Participate in special projects and assignments as requested by management, contributing to the overall efficiency and success of the organization
Our take
First Resonance was co-founded by a former SpaceX engineer to offer manufacturers end-to-end software to create any modern hardware, from electric or aerial vehicles to satellites or robotics.
Since founding in 2018, the company has amassed a growing list of extremely impressive customers including satellite manufacturer Astranis, aircraft automation startup Reliable Robotics, and the NYSE-listed Joby Aviation, which intends to operate an air taxi service with its fleet of electric aircraft.
The complexity of the operations that First Resonance’s customers are undertaking speaks to the value of the startup’s OS, especially when it comes to things like part traceability, collaboration, supply chain, and data analytics. The company has secured significant investment, as well as generating impressive interest from the industry, which all suggests it will continue to grow as time goes on.
Steph
Company Specialist at Welcome to the Jungle
Insights
Company
Funding (2 rounds)
Dec 2021
$14m
SERIES A
Dec 2020
$3.5m
SEED
Total funding: $17.5m
Company benefits
- Medical, dental & vision
- Generous life and disability insurance for you and your family
- Flexible PTO
- 401K retirement plan with employer match
- Other financial benefits and services to give you financial peace of mind
- Up to 16 weeks of parental leave
- Equity
- Flexible spending accounts
- Work-from-home setup
- Remote & hybrid options (role dependent)
- Amazing office in Downtown LA
Company HQ
Los Angeles, California
Leadership
Karan Talati
(Co-Founder & CEO)Former SpaceX Manufacturing and Software Engineer, and former Data Engineer at Sense360. Before this, they interned in Advanced R&D Engineering at Samsung Electronics and in Mechanical Development for Motorola Mobility.
Neal Sarraf
(Co-Founder & Boardmember)Investor and former OnDeck Fellow, who previously worked in Corporate Development & Strategy for Uptake. They also worked in Investment Banking for William Blair, and Strategy Consulting for PwC.
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