Executive Assistant & Office Manager, Opto Investments
$140-160k
+ Equity
More information about location
5 days a week in office
Private market access for independent investment advisors
Be an early applicant
Private market access for independent investment advisors
21-100 employees
Be an early applicant
$140-160k
+ Equity
More information about location
5 days a week in office
21-100 employees
Company mission
To empower fiduciaries with the technology to confidently invest in private markets.
Role
Who you are
- We are looking for a highly-motivated individual who can navigate ambiguity and execute quickly
- Excellent verbal and written communication skills
- Polished and professional presence with strong interpersonal skills
- Exceptional organization and time management skills with a strong attention for detail
- Ability to anticipate needs, think proactively, and operate independently
- Strong business judgment and ability to prioritize effectively in a fast paced environment
- Proven ability to exercise discretion and handle highly sensitive information
- Ability to be onsite 5 days per week
- 3+ years of relevant work experience
- 5+ years experience supporting C-Suite executives in administrative capacity
- Experience supporting in-office management duties
- 4-year bachelor degree (or equivalent work experience)
- Experience managing complex calendars, travel, and executive workflows
- Experience with event planning
- Prior experience in a high growth tech startup preferred
What the job involves
- Opto investments is seeking an Executive Assistant and Office manager to support the day to day company operations of a high growth tech startup
- In this strategic role, you will not only liaison with C-Suite executives in their day to day work, but also be the heartbeat of our New York City office
- Serve as the primary partner to senior leadership, managing day-to-day priorities with a high degree of autonomy
- Own complex calendar management across multiple stakeholders, ensuring alignment on business priorities
- Coordinate internal and external meetings, including preparing materials, agendas, and follow-ups
- Manage executive communications, including drafting correspondence and ensuring timely responses
- Anticipate needs, identify gaps, and proactively solve problems before they escalate
- Own end-to-end travel planning, including detailed itineraries, logistics, and contingency planning
- Manage expense reporting with accuracy and adherence to company policies
- Support key business rhythms (offsites, leadership meetings, board meetings and prep, and others as acceptable)
- Oversee day-to-day office operations to ensure a clean and professional environment that reflects the company culture and brand
- Manage office vendor relationships (facilities, food, beverage, office supplies, office events, cleaning and maintenance. etc.)
- Act as primary point of contact for building management and workplace logistics
- Onboard and Offboard employees from office access, collect or disperse company equipment, be the first day point of contact and welcome for new hires
- Manage office inventory of supplies, snacks, and swag
Application process
- Please fill out the required fields below, and attach a Resume and Cover Letter. Why a Cover Letter? We receive a high volume of applicants, and we have real humans that read each and every resume. We encourage you to use creativity in your cover letter and speak directly to why you want to join our team!
- We will review your resume in as timely a manner as we are able to, so kindly refrain from reaching out to hiring manager or other Opto team members via email or linkedin, as this won't improve or fast track your application
Our take
For investment advisors looking to put together strong portfolios for clients, private investments represent a vast and attractive section of the market. However, these assets remain underused, with advisors having on average only 0-4% of their wealth invested in them, due in part to restricted access and lack of appropriate resources. Opto Investments enables Registered Investment Advisors to “level up” their practices, by providing access and insight into the private investment market.
Traditionally, access to private investments has been restricted to those with large teams of specialists who are able to assess the market and fill out the too-often convoluted paperwork. Opto Investment supplies a platform which combines these processes, allowing RIAs to explore the private market landscape and turn insights into actionable investments. The process is managed from start to finish, incorporating client goals throughout, with the company leading advisors from sourcing and diligence to investor servicing and reporting.
Opto Investments has already partnered with over 80 Registered Investment Advisors, and it has raised huge amounts of funding. With recent new launches and strategic partnerships secured, Opto is ready to transform how advisors approach private investments.
Steph
Company Specialist at Welcome to the Jungle
Company
Funding (1 round)
Sep 2022
$145m
SERIES A
Total funding: $145m
Company benefits
- Health insurance: We are proud to cover the premium for you and your dependents' medical, dental, and vision insurance
- Unlimited PTO: Solving hard problems is hard work. We want to make sure that you take the time you need to recharge
- 401k plans: Invest in your future. We offer every full-time employee a 401k, with more investment perks coming soon
- Fitness stipend: A monthly fitness reimbursement for classes and memberships to ensure you're able to invest in your health
- Commuter benefits: Reimbursement for public transportation and parking to lessen the burden of office travel
- Parental leave: Generous paid leave gives parents the time and space they need to support their family as it grows
Company HQ
NoMad, New York, NY
Leadership
Ryan V.
(CEO)Joined Opto in 2022 as CEo. Prior to that, they worked in Finance at BlackRock, Quellos Group, and aQuantive.
Salary benchmarks
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