Executive Assistant, Liberty Global
+ Discretionary Bonus Incentive & Discretionary Equity Grants (annually), $37 – $55 Per Hour and the role is eligible for overtime
Global telecoms company & tech investor
Be an early applicant
Global telecoms company & tech investor
1001+ employees
Be an early applicant
+ Discretionary Bonus Incentive & Discretionary Equity Grants (annually), $37 – $55 Per Hour and the role is eligible for overtime
1001+ employees
Company mission
To build tomorrow’s connections today, bringing people together through the power of technology.
Role
Who you are
- This is a demanding and proactive as well as reactive role requiring adherence to deadlines, high standards and attention to detail, and it requires a collaborative way of working with colleagues and partners across our locations and operations in the US and Europe
- Proven substantial EA experience at Senior Executive Level
- High proficiency in Microsoft Outlook, Teams, Word, Excel and PowerPoint
- High proficiency in Oracle, iExpense and iProcurement
- Diplomatic, level headed and confident communicator with strong inter-personal as well as verbal and written communication skills – effective in dealing with people at all levels of the organization and society
- Courteous with a collaborative and tolerant working style, a positive attitude and team player
- Comfortable working as part of a small team, a self-starter who is enthusiastic, willing and able to take on responsibility
- Highly organised, pragmatic and reliable, with a high degree of accuracy through due attention to detail
- Flexible and mature outlook, adaptable to changing priorities and comfortable managing workload and deadline pressures that may involve some occasional overtime
- High level of discretion in order to handle sensitive and confidential matters with diplomacy and professionalism
- Serve as a key member of the administrative team by fostering a collaborative and cohesive environment, showing willingness and ability to learn from and share with others
- Proactively seeks ways to improve and streamline administrative processes and procedures
- Prioritizes and plans work activities, uses time efficiently and develops and executes action plans within realistic timelines
- Meets applicable deadlines for commitment and activities
What the job involves
- Under general supervision, the Executive Assistant to the Chief People Officer (CPO) is responsible for providing administrative support to the CPO and the Office of the CPO staff, as otherwise directed, and the timely execution of related activities
- The role is classified as Hourly Non-Exempt, eligible for overtime pay in accordance with company policy as well as federal and state laws
- Extensive calendar and schedule management, including timely conflict management, and ensuring accuracy of invites details and information with respect to their purpose – always acting as a gatekeeper for the CPO’s competing priorities
- Set up and preparation for virtual and in person meetings, including links, room bookings across multiple locations and time zones, and catering as needed - as well as ensuring CPO is prepared with relevant context and material otherwise
- Constant focus on forward calendar planning through open communication with CPO and Chief of Staff through daily liaising in relation to current, weekly and monthly considerations, team information, meeting preparations, and head’s up on any issues
- Work closely with other internal and external Executive Assistants in relation to timing of key stakeholder meetings and reporting deadlines for materials, including for LG ELT, Global ELT, Compensation Committees, Board meetings the CPO takes part in, People Leadership meetings, and quarterly reviews and performance reporting
- Maintain up-to-date contacts database across devices
- Answer incoming request and take appropriate action, exercising considerable judgement and discretion
- Act as a liaison with internal and external clients, business associates and community/industry leaders by responding to concerns and requests with a degree of autonomy, organization and a customer service focus
- Be a linchpin of communication for the team, sending reminders of tasks that need to be completed, registrations, team news, and supporting and promoting office community building and events
- Perform ad hoc projects as assigned
- Plan and book all travel for CPO and Chief of Staff with itineraries, including flights, ground transportation, hotels, meals– and making sure all details are appropriately recorded in calendars
- Ensure traveler profiles with appropriate agencies and memberships are up to date
- Responsible for timely and accurate processing of expense reports
- Raise Purchase Orders as needed, liaising with others and relevant EAs in Amsterdam and London as necessary
- Ensure regular review and maintenance of reports and digital tools, and provision of required updates and training
- Organize recognition, gifts, and order office supplies as needed
- Distribute communications to appropriate personnel on the team
- Process and maintain accurate and complete files and records regarding general and confidential department and company matters, including physical storage
- Carry out other reasonable duties as requested
- Represent the Company in a professional and presentable manner at all times
Application process
- In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information
Our take
Liberty Global is a world leader in broadband, video, and mobile communications, responsible for top brands such as Virgin Media-02 in the UK, VodafoneZiggo in The Netherlands, and Sunrise in Switzerland. The company also actively invests in and launches infrastructure, content, and technology ventures, such as EV charging network company Believ (formerly Liberty Charge), green energy brand Egg, and AtlasEdge Data Centers, among others.
The company has been undeniably successful, having created an impressive family of brands containing both big names and smaller innovators - its investment arm has a portfolio of more than 75 companies ranging from ITV to cloud-native app protection platform Lacework. In its own words, its scale allows it to "transfer knowledge and expertise across our operations and investments", enabling all brands within its roster to benefit from its industry leading experience.
Freddie
Company Specialist at Welcome to the Jungle
Insights
4% employee growth in 12 months
Company
Company benefits
- Comprehensive health plan
- Paid volunteer time off
- Healthy food and snacks
- Flexible working
- Learning and development opportunities
- Retirement scheme
Company HQ
Hammersmith, London, UK
Leadership
Mike Fries
(CEO)Was a member of the Liberty Global founding team, and launched the company’s international expansion. Since then, they have served in various strategic and operating capacities, finally being appointed as CEO in 2005.
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