Administrative Assistant, Clutch
More information about location
Office located in Etobicoke, ON
Online used car sales
Open for applications
Online used car sales
101-200 employees
Open for applications
More information about location
Office located in Etobicoke, ON
101-200 employees
Company mission
To deliver a delightful car-buying experience to Canadians.
Role
Who you are
- The ideal candidate is organized, proactive, and thrives in a fast-paced, team-driven environment
- Prior experience in an automotive or manufacturing environment preferred
- Strong communication, data entry, and organizational skills with keen attention to detail
- Proficient with Microsoft Office Suite (Excel, Word, Outlook); experience with inventory or production management software is an asset
- Demonstrated commitment to customer service excellence and teamwork
- Ability to multitask and adapt to shifting priorities in a fast-paced setting
- Willingness to learn various roles and support multiple departments as needed
- Flexibility to work overtime or alternate shifts when required
- Previous experience in reception, administration, or dealership operations is an asset
- Clear criminal background check
- Legally authorized to work in Canada
- Must be able to commute to Etobicoke, Ontario
What the job involves
- We are seeking a detail-oriented and motivated Production Administrative Assistant to support daily operations within our automotive reconditioning facility
- This position plays a key role in ensuring smooth communication, accurate documentation, and efficient workflow across the production floor and management team
- Reports to: Production Manager
- Manage all incoming and outgoing mail and distribute to appropriate departments or personnel
- Prepare and maintain vehicle safety and licensing documentation in compliance with Service Ontario and internal company standards
- Assist with vehicle file preparation, ensuring all required documents (work orders, inspections, purchase orders, etc.) are accurate and complete before release
- Perform a variety of administrative duties including data entry, filing, scanning, copying, and inventory monitoring for office and production supplies
- Create and track purchase orders for sold units, verify vendor invoices, and ensure all billing is up to date
- Support the Production Manager and management team by compiling and distributing daily, weekly, and monthly performance reports
- Coordinate with technicians and service staff to update production schedules, work order progress, and delivery timelines
- Provide excellent customer service to internal departments, vendors, and clients — acting as the professional and welcoming point of contact for the Production Department
- Assist with cross-departmental support and backfill other administrative roles as required
- Perform additional tasks and special projects as assigned by management
Our take
Buying used cars is notoriously something of a minefield - but used car sales platform Clutch is making big strides to sweep away the risk. The marketplace lists certified vehicles for users to shop, and have home delivered, along with a full carfax, insurance, warranty, and optional financing.
The used car sales market has been undergoing something of a digital overhaul in recent years, with a flurry of used car marketplaces cropping up to offer similar services. Canada, however, remains relatively non-competitive compared with the U.S. and Europe. This means Clutch has the luxury of importing a tried-and-tested model into a relatively spacious market.
Clutch will, however, have to face off with close competitor Canada Drives. The two companies enjoy comparable levels of funding and are currently the top competitors in Canada’s used car market. With this market hotting up significantly, Clutch will need to tread carefully to ensure they come out on top.
Steph
Company Specialist at Welcome to the Jungle
Insights
Company
Funding (last 2 of 6 rounds)
Feb 2025
$35.8m
SERIES D
Jul 2024
$7.2m
LATE VC
Total funding: $135.8m
Company benefits
- Learning stipend for growth & development
- Flexible & unlimited time off
- Health & dental benefits from day one
Company HQ
Downtown Yonge East, Toronto, ON
Leadership
Stephen Seibel
(COO)Previously an investment banking analyst at Moelis & Company, before moving on to serve as a partner at Camvber Media.
Salary benchmarks
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