Events Associate Contractor, Vestwell
$37 per hour + Company Bonus Pool + New hire equity in the Company
More information about location
4 days a week in office (Manhattan, NY)
Digital recordkeeping platform for 401(k) plans
Be an early applicant
Digital recordkeeping platform for 401(k) plans
201-500 employees
Be an early applicant
$37 per hour + Company Bonus Pool + New hire equity in the Company
More information about location
4 days a week in office (Manhattan, NY)
201-500 employees
Company mission
To make managing retirement investments cheaper, simpler and safer.
Role
Who you are
- Bachelor’s degree in Marketing, Communications, Hospitality, or a related field
- 1–2 years of experience in event coordination, logistics, or marketing support
- Strong organizational and project management skills with keen attention to detail
- Ability to manage multiple priorities and deadlines in a fast-paced environment
- Proficient in Google Workspace (Docs, Sheets, Slides); familiarity with Asana or other project management tools is a plus
- The Extras
- Self-starter with a proactive, can-do attitude
- Excellent written and verbal communication skills
- Collaborative team player who enjoys cross-functional work
- Interest in creative branding, design collaboration, and experiential marketing
- Comfortable working with data for tracking and reporting
- Willingness to travel for events, if needed
What the job involves
- We are seeking a highly organized and detail-oriented Events Associate to join our growing Marketing team on a contract-to-hire basis
- Reporting to the Events Marketing Manager, this role will play a key part in supporting event logistics, execution, and promotional efforts across a range of programs—from conferences and happy hours to branded swag and gifting
- This is an exciting opportunity for someone looking to grow their career in event marketing, with the potential for full-time hire based on performance and evolving business needs
- Full-time conversion will be based on performance, reliability, and business needs at the end of the 6-month period
- Support the execution of 80+ events annually, including conferences, happy hours, client activations, and branded events
- Coordinate in-office shipping and logistics, including tradeshow booth materials, swag, and signage
- Assist with the creation and delivery of printed collateral, signage, and event materials
- Source venues for happy hours, dinners, and private events
- Support the coordination of food, beverage, and AV needs for events
- Assist with sourcing and producing branded swag and marketing assets to ensure brand consistency
- Support logistics and fulfillment for corporate gifting initiatives, including sourcing, inventory tracking, and timely delivery
- Fulfill other ad-hoc event-related requests as needed
- Contract-to-hire path: Start at 30 hours/week with potential to increase hours or convert to a full-time role after 6 months, based on performance and business needs
- Gain hands-on experience with high-impact, brand-driven events across the country
- Collaborate with a passionate, nimble team that values creativity, ownership, and continuous improvement
- Help shape and deliver memorable event experiences as part of a fast-paced, growing company at the intersection of marketing, partnerships, and experiential branding
Application process
- It starts the same for every candidate: getting to know the team members through 1-2 conversations about Vestwell, your experience, and your interests
- Next steps can vary by role, but the usual next steps are a skill or experience screen (e.g. a coding interview for an Engineer, a portfolio review for a Designer, deeper experience call for other roles) which leads to a virtual or in-person interview panel after that if the screens go well
- Before making an offer, our interview process concludes with a references check stage for your recruiter to meet with a current or former supervisor and peer
- We prioritize transparency and lack of surprise throughout the process
Our take
The current landscape of 401(k) retirement plans is stagnant in comparison to the standards of financial software innovation. Vestwell offers a digital record-keeping platform that works directly with wealth management firms to help workplaces save money on their employee retirement plans. Vestwell does this by removing the friction points financial advisors and companies have in establishing and maintaining defined contribution and benefit programs.
The startup faces competition from legacy players such as Boston-based Fidelity Investments who currently keep track of almost $2 trillion in assets in the industry. Furthermore, Empower also focuses on advisor-friendly and customized web tools and functionality, presenting further competition to Vestwell.
Despite this, Vestwell is uniquely positioned to disrupt the stagnant 401(k) system, a stance only strengthened by its substantial rounds of funding through the 2020s. This has been invested into expanding platform functionality and servicing for its partners and clients, releasing two new products in September 2022 - Vestwell Flex and a TPA portal. These additions will make Third Party Administration partnerships more efficient for Vestwell customers, streamlining the recordkeeping systems necessary for such actions. Continued product updates like these will help Vestwell keep pace with its substantial competition.
Steph
Company Specialist at Welcome to the Jungle
Insights
17% employee growth in 12 months
Company
Funding (last 2 of 5 rounds)
Dec 2023
$125m
SERIES D
Jul 2021
$70m
SERIES C
Total funding: $237.5m
Company benefits
- We’re a growth stage startup with lots of exciting milestones ahead
- We value health and wellness at Vestwell and in addition to a dedicated Employee Wellbeing Committee, we offer competitive health coverage and an open vacation policy
- We have adopted a remote-hybrid office policy, but all employees are welcome at our bright, comfortable office with many workspace options in midtown Manhattan so everyone has a setting that is the most productive for them
- We provide our team with all the equipment they need (plus a few perks!) to work effectively remotely. Oh, and naturally we have a great 401(k) plan!
Company HQ
Garment District, New York, NY
Leadership
Aaron Schumm
(CEO)Studied Finance at GIES College of Business and then received an MBA from Duke. Head Equity Research at financial advisory firm Dillon Scott Securities, Product Manager at Fiserv, VP of Product Marketing at Citi.
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