Talent Coordinator, Soar With Us

• This role demands someone genuinely organised, warm, and detail-obsessed - with real care for the craft of coordination and the people it serves
• 2+ years in HR coordination, people operations, or talent coordination
• Genuinely organised. Things don't fall through the cracks with you
• Warm, direct communicator. You can write a leaver announcement and a contract clarification in the same day and get the tone right for both
• Care for the small things — first-day welcome, the right Slack intro, a contract that arrived on time
• Comfortable using AI as part of your day-to-day workflow

Desirable

• Reports to: Head of Performance and Development
• KPI’s: New starter experience | Process accuracy | Task turnaround
• We're looking for a brilliant operator to be the heart of Soar Group's in-house people function
• Soar Group is the UK's fastest-growing performance agency group - Hambi Media, For You Advertising, and Soar With Us. We're around 100 people across London and remote, and the lifecycle activity that keeps a group this size running well has become a craft in its own right
• This is the operational spine of the people function - for someone who genuinely enjoys making things run. Contracts out cleanly. A memorable onboarding experience. Comms that land in the right tone. The hundred small things most companies forget, and then wonder why culture feels flat
• You'll partner closely with the Head of Performance and Development and the Senior Talent Partner to deliver an industry leading employee experience
• Issue and manage employment contracts and offer letters across the group
• Run reference checks, right-to-work compliance, and background screening
• Coordinate payroll inputs and benefits administration with our external partners
• Manage leavers with the same care as joiners
• Track attendance and coordinate training activity
• Support the Senior Talent Partner with interview scheduling, candidate communications, and ATS hygiene
• Be the first point of contact for candidate logistics to ensure every candidate has a smooth, professional experience regardless of outcome
• Maintain recruitment data integrity so reporting reflects reality
• Draft and send operational internal comms - joiners, leavers, policy updates, milestone moments
• Co-own the social committee - team events, celebrations, the moments that hold a culture together
• Office management for our Chalk Farm home: supplier relationships, the feel of the space, making it a place people want to be in
• Work closely with the marketing team to develop content for our social media channels that promotes the group as a great place to work
• In your first 3 months:
• Every new starter across the group has a day-one experience that feels deliberate and high-standard
• Contracts, references, and onboarding admin are running cleanly with zero slips
• You've built trusted relationships across the group
• You’re proactively identifying stories to evangelise our employer brand
• By month 6:
• Lifecycle operations run so well they're invisible - the highest compliment this work can receive
• You've co-launched at least one meaningful culture moment that team members talk about
• You're operationally independent, trusted to run coordination with minimal oversight
• You've identified at least two process improvements that have made the function measurably better