Office Manager, Proxymity
1-4 days a week in office
Investor communications platform
Be an early applicant
Investor communications platform
201-500 employees
Be an early applicant
1-4 days a week in office
201-500 employees
Company mission
To create more accurate, efficient and transparent solutions with no manual data entry or paper-based transfer.
Role
Who you are
- No prior office management experience is required- enthusiasm for creating a positive office experience and transferable skills from other roles are highly valued
- Demonstrated ability to organise tasks effectively with attention to detail
- Ability to work proactively and take ownership of tasks
- Excellent communication and interpersonal skills
- Comfortable liaising with external suppliers and managing contractors
- A flexible and hands-on approach to problem-solving
- Basic computer skills (e.g., email, spreadsheets) for managing supplier communication and inventory
- Enthusiasm for creating a welcoming, clean, and functional office environment
- This is a fantastic opportunity for someone who thrives in an organised and people-focused environment. If you enjoy variety in your work and take pride in creating a great office experience, we’d love to hear from you!
What the job involves
- We are seeking a proactive and detail-oriented Office Manager to oversee the smooth day-to-day running of our London office
- This role is perfect for someone who enjoys keeping things organised, creating a welcoming and functional environment, ensuring the office operates efficiently
- As the first point of contact for all office-related queries, you’ll play a key role in maintaining a positive and professional workplace, and proactively impacting the company’s culture
- Hours:
- Monday: 8:30am – 12:30pm
- Tuesday: 8:30am – 4:30pm
- Wednesday: 8:30am – 4:30pm
- Thursday: 8:30am – 4:30pm
- 28 hours per week – times stated can be flexible dependent on need
- Act as the first point of contact for office-related queries
- Maintain cleanliness and functionality in communal areas, including:
- Cleaning and restocking coffee machines daily
- Tidying the kitchen, including emptying bins, and managing the dishwasher
- Tidying and cleaning meeting rooms where needed
- Ensuring bathrooms are clean, tidy, and stocked with necessary supplies
- Manage office supplies, including:
- Stocking soft drinks, fruit, and healthy snacks
- Restocking beer/wine supplies every Thursday
- Ordering and unpacking grocery deliveries
- Oversee office maintenance and repairs, including liaising with:
- Suppliers and service providers
- Cleaning companies and building management
- Couriers and messengers for postage needs
- Monitor and adjust the office environment, such as temperature
- Keep the company message board up to date
- Proactively suggest improvements to the office space
- Tend to the plants in the office, watering them as needed
- Champion social activities organised by the company's Social Squad
- Collaborate with the Manchester Office Manager and support them as required to ensure consistency across locations, with opportunities to share best practices and innovate processes
Salary benchmarks
Our take
Founded with the ambitious goal of revolutionizing investor communications, Proxymity connects intermediaries, investors, and issues in real-time, thereby transforming proxy voting within the corporate governance ecosystem.
Supported by Citi's D10XSM program, the founders saw the potential to reinvent proxy voting, leading to the development of transparent, accurate, and efficient solutions for clients, streamlining the entire proxy voting and asset servicing process. By doing so, Proxymity enhances the investor lifecycle, enabling clients to tackle complex problems and add value at every stage.
Since gaining independence as a separate entity in early 2020, Proxymity has enjoyed remarkable growth and garnered support from prominent industry players, as well as forming strategic partnerships. Given this success, the company secured substantial funding in 2025 and is well on its way to even more success.
Kirsty
Company Specialist at Welcome to the Jungle
Insights
45% employee growth in 12 months
Company
Funding (last 2 of 6 rounds)
Jul 2025
$36m
SERIES C
Feb 2025
$26m
LATE VC
Total funding: $134.5m
Company benefits
- Work your way: We embrace flexibility at Proxymity and have a hybrid working model in place to accommodate everyone's individual needs
- Birthday off: No one wants to spend their birthday at work - with this benefit you don't have to! Get your birthday off, every year
- Choose your tech: We know everyone has their own personal preferences so when you join Proxymity, you can choose a device that works for you
- Duvet days: We know it can be tricky to balance work and life sometimes so you will have two duvet days a year which you can use to switch off for a day
- Family leave: We offer six months maternity and four weeks paternity leave all at full pay and have enhanced adoption and shared parental leave policies in place so you can enjoy those precious moments
- Mindfulness: We offer subsidised subscriptions to mindfulness apps such as Headspace so you can make sure you're taking care of your mental health
- Volunteer day: We know the importance of being able to give back to those in need and offer one paid Volunteer Day a year so you can do just that
- Workation: Work from almost anywhere in the world for up to 45 days per calendar year and extend those summer evenings
- 4-week sabbatical after 4 years at Proxymity
- Workation - Our Workation policy means you can work anywhere in the world for up to 45 days per calendar year
- 4 week sabbatical: When you have been at Proxymity for four years take a break and relax on a four-week sabbatical, on top of your annual leave
Company HQ
Soho, London, UK
Leadership
Jonathan Smalley
(Co-Founder)After studying at Nottingham, Jonathan worked for BNY Mellon before joining Citi for almost 10 years.
Dean Little
(Co-Founder)Dean worked at Citi for over 14 years, rising from a Director to becoming part of Citi's D10XSM program- which ultimately led to the creation of Proxymity.
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