Executive Assistant, Save My Exams

• Proactively support the COO to ensure their diary, emails, workload, key priorities and capacity are carefully managed to ensure their days are as effective as possible and they know what is coming up over the next week and month
• Provide the COO with support on any project or admin tasks as needed, this may include hiring support, performance reviews, general project research ,or preparing presentations
• Provide personal support to the COO. Travel booking and management, personal appointments and any general personal admin
• Support the wider Leadership Team in various projects and admin support and collaborate with the wider company to ensure alignment
• Be the ears and eyes for the wider Leadership Team to ensure they know what is going on in all parts of the business
• Provide full planning support for any company meetings, including our bi-annual Leadership Team Strategy days, Project Cycle All Hands
• Manage our London WeWork office, being the go -to person for anyone in the team who wants to use the space
• Help support our People team on an ad-hoc basis, this may include helping to organise our bi-annual All Company get togethers, such as organising travel and accommodation arrangements for the whole team, social activities and any working set ups
• At least 2 years experience as an Executive Assistant supporting c-suite level executives. Preferably supporting more than one person at a time
• Be organised and reliable with great attention to detail - you’re comfortable juggling and prioritising to-dos, even when things are fast-paced or high pressure
• Be discrete and trustworthy - must have experience of being privy to sensitive information and keeping it confidential
• Be a clear communicator - you’re skilled at communicating with clarity, both in writing and verbally. You know how to push back on stakeholders whilst remaining calm. You make people feel like they can and want to contact you
• Based in the UK and able to work from the London office at least 1 day a week, or more if needed

Desirable

• An ambitious and experienced Executive Assistant
• Excited to play an integral role in the success of a fast-paced tech company
• Willing to get stuck into anything needed, no task is too big or too small
• Super organised, have strong attention to detail, and you act with integrity
• Take an interest in how a small but growing business operates, and how best you can contribute to its success
• Motivated by the fact that you succeed when you help those around you succeed

• Initial phone screen with our current EA
• Short task/presentation to our EA and COO
• Final Interview with our COO and Founder