Administrative Assistant, Replit

• This role is ideal for someone who enjoys creating structure, keeping teams organized, and ensuring leaders can focus on their highest-impact work
• 2–3 years of experience in an administrative, coordinator, office management, or operations role
• Strong organizational skills with exceptional attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and adapt quickly to changing needs
• Experience with Google Workspace, Slack, Notion, or similar productivity tools
• Strong judgment and discretion when handling sensitive information

Desirable

• We are looking for a highly organized and proactive Administrative Assistant to support 2-3 VP-level leaders at Replit
• You will provide administrative and operational support across scheduling, meeting coordination, travel logistics, team events, and day-to-day organizational needs. Success in this role requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment
• Administrative Support
• Manage calendars for VP-level leaders, including scheduling meetings and resolving conflicts
• Coordinate internal and external meetings across multiple stakeholders and time zones
• Arrange travel, accommodations, and itineraries
• Process expense reports and support other administrative tasks as needed
• Help leaders stay organized by tracking action items, deadlines, and follow-ups
• Team & Meeting Coordination
• Coordinate team meetings, offsites, and other team events
• Prepare agendas, meeting materials, and notes when needed
• Assist with onboarding logistics for new team members
• Support quarterly planning sessions, team reviews, and other recurring team operating rhythms
• Operational Excellence
• Maintain documentation, team resources, and organizational systems
• Help improve administrative processes and workflows to increase efficiency
• Partner with other Administrative Assistants, Executive Assistants, and cross-functional teams to coordinate work and solve problems
• Communication & Collaboration
• Serve as a reliable point of contact for scheduling and coordination needs
• Communicate professionally with employees, candidates, customers, and external partners
• Build strong working relationships across the organization and contribute to a positive team experience
• What Success Looks Like:
• Leaders are well-supported, organized, and able to focus on strategic priorities
• Meetings, travel, and team events run smoothly and efficiently
• Administrative processes are reliable, scalable, and continuously improving
• Team members have a positive experience working with and receiving support from you