Project Coordinator, Wpromote

• Strong organizational skills and exceptional attention to detail
• Excellent written and verbal communication skills
• The ability to manage multiple tasks and priorities simultaneously
• A proactive attitude and willingness to take ownership of administrative and coordination responsibilities
• Comfort working in tools such as the Google suite of products, Miro, Jira, Confluence, Asana, or similar collaboration platforms
• The ability to work independently while collaborating effectively with others
• Strong problem-solving skills and a willingness to learn new systems and processes
• 1-2 years of applicable experience
• A high school diploma or equivalent

Desirable

• Wpromote is looking for a highly organized and proactive Project Coordinator to support our Product team and help keep key initiatives moving forward. In this role, you'll coordinate reporting workflows, manage project documentation, organize stakeholder communications, and support the day-to-day operations that enable the team to deliver impactful work
• This is an excellent opportunity for someone who enjoys bringing structure to complex projects, thrives on collaboration, and wants to build a career in project management, product management, marketing, or operations. If you're detail-oriented, naturally organized, and excited to learn in a fast-paced environment, we'd love to hear from you
• At Wpromote, we believe that great work is only possible with great people. Our goal is to build a better, more inclusive work environment and support our people at every stage of their careers by prioritizing a strong work-life balance through our policies and benefits listed below
• As a Best Place to Work according to both Ad Age and Glassdoor and Adweek’s Fastest Growing Digital Agency, we are moving fast to expand our teams and bring new experts into the fold to keep pushing the boundaries of what’s possible in marketing
• Supporting recurring manual reporting processes and operational workflows to ensure timely and accurate delivery
• Scheduling meetings, user interviews, pilot activities, and stakeholder check-ins
• Tracking project action items, timelines, and follow-up tasks to help initiatives stay organized
• Assisting with meeting preparation, note-taking, agenda management, and documentation updates
• Gathering and organizing feedback from surveys, NPS responses, user conversations, and adoption efforts
• Supporting recurring Product team communications, newsletters, and internal updates
• Repurposing existing content such as presentations, webinars, and documentation into FAQs, internal communications, and social media content
• Maintaining organized records, documentation, and project resources
• Supporting cross-functional coordination with teams across the organization and external partners
• Helping the Product team identify opportunities to improve processes and operational efficiency