Senior Executive Assistant, nTop
$130-145k
Engineering design tools for advanced manufacturing
Open for applications
Engineering design tools for advanced manufacturing
101-200 employees
Open for applications
$130-145k
101-200 employees
Company mission
To enable the most innovative engineering companies in the world to transform the way they design, develop, and manufacture advanced products.
Role
Who you are
- We are looking to add smart ambitious teammates who are passionate about problem-solving and cutting-edge technology to a fast-paced, collaborative environment
- The ideal candidate will be an expert in streamlining executive workflows, managing complex calendars, and ensuring that our leadership team can focus on strategic priorities while maintaining optimal productivity
- While SaaS industry experience is a plus, we value candidates with genuine curiosity about engineering software and a passion for enabling leadership excellence through exceptional service
- Bachelor's degree or equivalent relevant work experience
- 5+ years of proven experience as a senior executive assistant, office manager, or a similar administrative role
- Proficiency in Google Suite (Gmail, Docs, Sheets, Slides) and Microsoft Office (Word, Excel, etc)
- Mastery of complex calendar management, including balancing competing priorities across multiple executives, coordinating across different time zones, and strategically protecting executive time while ensuring critical meetings take precedence.Strong written and verbal communication skills, adapting support styles and messaging to match different executive preferences and work approaches
- Experience as a trusted partner who can respectfully push back when necessary to protect executive time and priorities
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively
- Strong research and analytical skills, with the ability to synthesize information and action where appropriate
- Preference for candidates with project management experience, including familiarity with collaboration tools such as Slack and Asana
What the job involves
- We are seeking a highly skilled and resourceful Senior Executive Assistant to support 3 C-level executives at our company. This role will provide comprehensive administrative and operational support to nTop's CEO, COO, and CTO
- This role ensures smooth operation of executive functions, managing office activities, and providing excellent and thoughtful administrative support
- The ideal candidate will serve as a trusted partner to our leadership team, providing critical support and maintaining confidentiality, allowing executives to navigate complex business decisions. In this position, foresight and proactive problem-solving are your keys to success
- This is a full-time in-office position based in our headquarters office in New York City, reporting to the Director of People Ops
- Support multiple executives simultaneously, while anticipating needs based on context of day-to-day operations, scheduled events, and ongoing activities
- Prioritize a wide variety of commitments and proactively resolve scheduling conflicts with diplomacy
- Coordinate domestic and international travel arrangements, including itineraries, accommodations, and necessary preparations
- Compile and organize materials for executive meetings, presentations, and events
- Develop and refine communications, marketing materials, reports, and presentations for internal and external meetings
- Assist in basic financial tasks on behalf of our executives, such as processing invoices, expense and finance reports, and budget tracking
- Conduct research on various topics, summarize key findings, and present actionable insights
- Coordinate and facilitate communication between executives and internal/external stakeholders, with the ability to adapt communication style to suit the situation
- Handle confidential information with the utmost discretion and professionalism
- Oversee daily office operations to ensure an optimal work environment
- Liaise with vendors, ensuring seamless coordination and project execution
- Assist in organizing company events and meetings
- Implement and maintain office policies and procedures in partnership with the People Team
Our take
Until recently, most products and parts have been designed in a handful of CAD systems, with underlying technology that has remained relatively constant for decades. Existing CAD software is restrictive in terms of its structural complexity, and ultimately represents a bottleneck for the industry.
nTop develops design software that uses mathematical computations, GPU acceleration, and other cutting-edge technologies to create a user-friendly 3D design experience. The GPU acceleration functionality allows for advanced engineering changes to be realized in real-time, something that would take long rendering periods on traditional CAD software.
The company has an impressive number of clients, including big names like Ford, Lockheed Martin and Honeywell. It has also raised considerable funding that supports its further development and the addition of new features for its software.
Freddie
Company Specialist at Welcome to the Jungle
Insights
21% employee growth in 12 months
Company
Funding (last 2 of 6 rounds)
Nov 2021
$60m
SERIES D
Sep 2020
$40m
SERIES C
Total funding: $130.6m
Company benefits
- Medical, dental, and vision insurance for individuals and families (with an option 100% paid by nTop)
- Excellent HSA plan
- Generous PTO plan
- 401k with employer match
- Employee stock options
- 20-week paid parental leave and covered fertility benefits
- Annual company offsite
- Professional development reimbursements
- Home office reimbursements
- Offices closed for the winter holiday
- Commuter benefits
- Summer Fridays
Company HQ
Nolita, New York, NY
Leadership
Bradley Rothenberg
(Founder & CEO)Earned a degree from the University of Colorado, and a degree in Architecture from the Pratt Institute. Founded nTop in 2014.
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