Billing & Collections Coordinator, Provi
$50-60k
More information about location
Online marketplace for alcoholic beverages
Be an early applicant
Online marketplace for alcoholic beverages
201-500 employees
Be an early applicant
$50-60k
More information about location
201-500 employees
Company mission
To better connect each tier of the alcohol beverage industry.
Role
Who you are
- This role is ideal for someone with experience in billing, accounts receivable, or collections who enjoys working with data, investigating discrepancies, and maintaining a high level of accuracy in a fast-paced environment
- The ideal candidate is highly organized, comfortable working in Excel on a daily basis, and able to identify and resolve discrepancies between contracts, billing data, and financial systems. Experience with NetSuite is preferred, and a strong attention to detail, problem-solving mindset, and commitment to accuracy are essential for success in this role
- Bachelor’s degree in Accounting, Finance, or a related field
- 2-4 years of experience in accounts receivable, general accounting, or related roles
- Demonstrated experience managing billing processes with a high degree of accuracy and attention to detail
- Experience working within ERP and accounting systems, preferably NetSuite
- Familiarity with NetSuite, including creating and reviewing sales orders, invoices, customer records, and billing transactions, is strongly preferred
- Ability to learn and navigate new systems quickly
- Strong knowledge of accounting principles, with expertise in deferred revenue and revenue recognition
- Strong Excel skills required, including the use of Pivot Tables, XLOOKUP/VLOOKUP, SUMIF/SUMIFS, filtering, and data reconciliation
- Experience analyzing billing, collections, or financial data in Excel
- Ability to meet deadlines and timelines for accurate “month end” close of financial records
- Exceptional attention to detail and organizational skills
- Strong communication and interpersonal skills to collaborate with cross-functional teams and customers
- Ability to prioritize tasks, manage deadlines, and adapt to a fast-paced environment
What the job involves
- Provi is seeking a detail-oriented Billing & Collections Coordinator to manage the billing process, support timely collection of customer payments, and ensure the accuracy of financial records
- The Billing & Collections Coordinator will be responsible for generating accurate invoices, supporting month-end billing processes, monitoring accounts receivable, and maintaining customer financial records
- This position works closely with Finance, Sales, and customers to resolve billing issues, support collections efforts, and ensure the integrity of billing and revenue-related data
- Generating and issuing accurate invoices in a timely manner
- Creating Sales Orders from statement of work (MSA) Contracts into Netsuite with accuracy and attention to detail
- Reviewing Salesforce closed won opportunities to Netsuite sales orders for accuracy and performing proper quality control checks between the two systems
- Monitoring accounts receivable and following up with clients on outstanding balances
- Maintaining and updating customer billing information
- Investigating and resolving billing discrepancies and disputes
- Coordinating with internal departments to verify billing data and resolve client concerns
- Preparing regular reports on aging accounts and collection status
- Ensuring compliance with company policies and applicable regulations regarding billing and collections
- Negotiating payment plans with delinquent accounts when necessary
- Maintaining detailed records of all billing and collection activities
- Supporting month-end and year-end financial closing processes
Our take
Alcohol represents one of the largest markets in the world, and Provi sets out to conquer it with its centralized platform for alcohol retailers. Its a simple concept - save bars and restaurants hours of work sending paper or phone invoices to multiple suppliers by collating the service of those suppliers in one place.
For such a straightforward idea, its remarkable that Provi is so unique, and this has has allowed it to capture an impressive amount of business. In its first five years, 10% of all American retailers that serve alcohol signed on as customers, suggesting it was answering a pressing demand.
Identified as an ‘Emerging Unicorn’ by Crunchbase in 2022, and with no direct competitors, Provi is leading the charge in upending a market desperately in need of digitization. It has now surpassed $5 billion in gross merchandise volume that has flowed through its platform, and we expect it to continue this success in the coming years.
Kirsty
Company Specialist at Welcome to the Jungle
Company
Funding (last 2 of 5 rounds)
Sep 2021
$75m
SERIES C
Feb 2021
$25m
SERIES B
Total funding: $124.9m
Company benefits
- Health, Dental, Vision
- 401K with match
- Commuter Perks
- Long/Short Term Disability Employee Assistance Program
- Unlimited PTO and ½ day Fridays in the Summer
- We are remote first but have a great office in downtown Chicago for employees to use
Company HQ
350 N La Salle St, 3000, Chicago, Illinois 60654, US
Leadership
Taylor Katzman
(CEO & Founder)Previously Business Development Manager at both Meltwater Reach and Emnos, as well as Midwest Regional Manager at Drizly.
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