Payroll Accountant, Arcadia

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience)
• 3+ years of payroll accounting experience, with at least 2 years processing payroll across multiple states
• Strong knowledge of multi-state payroll tax rules, reciprocity agreements, and wage/hour laws
• Experience with payroll systems such as Rippling, ADP, Paylocity, UKG, or similar
• Proficiency in Excel (pivot tables, VLOOKUP/XLOOKUP, reconciliations)
• Strong understanding of GAAP as it relates to payroll accruals and journal entries
• High attention to detail and ability to manage confidential information with discretion
• Excellent organizational skills with the ability to manage multiple deadlines

Desirable

• We are seeking a detail-oriented Multi-State Payroll Accountant to manage end-to-end payroll operations across multiple US States
• This role ensures accurate, timely, and compliant payroll processing for employees in varying tax jurisdictions, while partnering closely with People Ops to navigate the complexities of multi-state employment law and taxation
• Beyond processing payroll, this role owns the accounting side of payroll: preparing and posting payroll journal entries, reconciling payroll-related balance sheet accounts (accrued wages, PTO liability, benefits, garnishments), and ensuring payroll costs are accurately reflected in the general ledger each close cycle
• You'll work closely with the broader Accounting team to ensure payroll data ties out cleanly for month-end and year-end reporting
• Process bi-weekly payroll for employees across multiple entities and 30+ states, ensuring accuracy of wages, deductions, garnishments, and tax withholdings
• Maintain compliance with federal, state, and local payroll tax regulations, including SUI/SUTA rates, state income tax withholding, and local tax jurisdictions
• Register and maintain state and local tax accounts as the company expands into new states
• Reconcile payroll tax filings (941, 940, state quarterly returns, W-2s, W-2Cs) and coordinate with third-party tax filing vendors
• Reconcile payroll general ledger accounts monthly and resolve discrepancies with the Accounting team
• Respond to employee inquiries regarding pay, deductions, and tax withholding across jurisdictions
• Manage year-end payroll processes, including W-2 preparation, corrections, and annual reconciliations
• Support internal and external payroll audits, providing documentation and variance explanations
• Identify and implement process improvements to increase payroll accuracy and efficiency
• Stay current on multi-state payroll legislation and proactively flag compliance risks