Junior Executive Assistant & Office Manager, UnlikelyAI
+ Share Options Scheme
1-2 days a week in office (Holborn, London)
AI development company
Posted today
AI development company
21-100 employees
Posted today
+ Share Options Scheme
1-2 days a week in office (Holborn, London)
21-100 employees
Company mission
To create a world where highly intelligent automated systems enable humanity to flourish and benefit us all.
Role
Who you are
- This would suit someone with around 2–3 years of experience who is looking to grow their EA career and take on broader responsibilities across office management, executive support, and company culture
- We’re seeking someone with exceptional communication skills, a high level of reliability and emotional intelligence
- 2+ years experience as an Executive Assistant, or Office Manager, preferably in a startup, scale-up, or high-growth environment
- Highly trustworthy: must be able to handle and protect confidential information
- A proven ability to manage complex diaries and schedules efficiently, ideally supporting senior directors or executives
- Outstanding organisational and time management skills
- Advanced in Microsoft Office and Google Workspace with the ability to learn new systems quickly
- Excellent organisational skills, high attention to detail and ability to multi-task
- Exceptional written and verbal communication skills
- Ability to demonstrate initiative, work under pressure and manage multiple deadlines
- Team player – willingness to “muck in” and help colleagues
What the job involves
- We’re looking for a talented and proactive Junior EA to play a central role in supporting our CEO/Founder and Leadership team, while also helping to shape and maintain the rhythm of our office and team culture
- Reporting into the Head of Ops and Talent, you’ll be responsible for enabling smooth day-to-day business operations, coordinating with the wider executive team, and ensuring our office environment runs efficiently and reflects our values
- High-volume inbox management and correspondence: managing the CEO’s email, flagging priorities, responding on their behalf, and tracking deadlines
- Extensive diary management using Google Calendar: accommodating to a changeable schedule and prioritising meetings
- Arranging internal and external meetings for the CEO and others in the executive team and ensuring the CEO is briefed in advance of meetings, preparing supporting documentation in advance
- Attending key internal meetings and taking clear, actionable notes to ensure effective follow-up
- Supporting the accurate and efficient processing of invoices, payments, and expense reports, ensuring all financial transactions are handled in accordance with company policies and procedures
- Ensure the smooth running of the office and day-to-day responsibilities which include liaising with the office building team and acting as the first point of contact for any office-related issues or requests
- Leading planning and logistics for major team events (e.g. Christmas Party, Annual Offsite) in collaboration with a colleague who oversees day-to-day socials
- Greeting new employees and ensuring their first-day onboarding experience runs smoothly
- Brings fresh, creative ideas to team-building and morale-boosting initiatives
Salary benchmarks
Our take
UnlikelyAI is startup setting out to use Artificial Intelligence to solve challenges previously considered impossible for computers, in order to advance the state-of-the-art technology further.
It is an early-stage company that's built a unique form of AI model named neuro-symbolic AI, incorporating neural network approaches best known from the likes of OpenAI but integrating this with Symbolic AI architecture. The latter can address the weaknesses of LLMs (mainly its "hallucinations) as it "mimics" human reasoning. Unlikely's first product was Crossword Genius - an app that uses AI and machine vision to solve cryptic crosswords.
The company has raised a large sum of money, most recently in an oversubscribed 2022 seed round, and is backed by an experienced founder- William Tunstall-Pedoe- who was heavily involved with the development and release of Amazon Alexa. UnlikelyAI believes that AI has the potential to shape the modern world, thus, the company aims to find bigger applications of AI in different contexts in the future. 2024 leadership hires will revitalise the company's strategy and growth as it develops new products.
Kirsty
Company Specialist at Welcome to the Jungle
Company
Funding (2 rounds)
Sep 2022
$20m
SEED
Oct 2020
$1.5m
ANGEL
Total funding: $21.5m
Company benefits
- 25 days Annual Leave + Bank Holidays
- Tax efficient EMI scheme for share options
- Private Health Care
- Hybrid Working
- Pension
- Payroll Giving
- Enhanced Parental Leave
- Socials & Offsites
Company HQ
Holborn, London, UK
Leadership
William Tunstall-Pedoe
(CEO & Founder)Founder of Evi which was acquired by Amazon in 2012. Became Principal Product Manager at Amazon, and helped build and launch Amazon Alexa and Amazon Echo.
Share this job
View 4 more jobs at UnlikelyAI