Executive Operations Manager, Calendly
More information about location
Automated appointment scheduling
Job no longer available
Automated appointment scheduling
501-1000 employees
Job no longer available
More information about location
501-1000 employees
Company mission
To provide broad and deep support for various meeting scenarios, and make scheduling easier and more efficient.
Role
Who you are
- 8 plus years experience supporting C-level executives, with strong preference for prior experience supporting senior executives in tech
- 2 years of people management experience
- General technology and business acumen
- An excellent communicator in written and verbal form; ability to work well with executives, and able to lead and influence across multiple levels and multiple functions of an organization
- Highly organized and detail-oriented
- A high tolerance for ambiguity and complexity, and efficient with limited resources
- Proven ability to track, prioritize, and drive multiple concurrent projects to success. This position is expected to utilize data and metrics to communicate needs with the ease of a business unit owner
- The highest level of integrity and management of confidential information
What the job involves
- As the Manager of Executive Operations, you are the Executive Assistant to the CEO of Calendly along with leading a team of assistants supporting the Executive team
- Drafting polished internal and external communications including emails, presentations, newsletters, reports, blog posts or presentations for the CEO
- Presenting and communicating priorities, activities, and results to the Leadership team and larger organization, while ensuring deliverables are met
- Keeping a strong pulse and feedback loop on organizational needs
- Assessing inquiries directed to the CEO, figuring out an accurate course of action and delegating to the appropriate individual to handle
- Helping maintain the voice and presence of the CEO on social media
- Meeting preparation and follow up: reviewing upcoming meetings to ensure the CEO has all of the information needed to be as productive as possible and sending out agendas or documents to meeting attendees as necessary
- Helping the CEO maximize the use of his time by analyzing, designing and managing his time allocation across key priorities
- Supporting the CEO with management of direct reports
- Arranging complex and extensive travel plans and activities
- Assist CEO with planning employee and customer engagement activities and events
- Managing and ensuring your team has the resources and guidance they need to be successful
- Managing special projects as necessary
Application process
- Qualified individuals will be invited to schedule a phone interview with a member of our recruiting team. This is a great time to ask any initial questions you have about the company or the role
- Next, we’ll put you in direct contact with your potential manager. You’ll get a chance to learn even more about life at Calendly, the responsibilities within your role, and the qualities needed to succeed here
- Then, you will perform an interview exercise, where you can highlight your skills
- Next, or in parallel, you’ll meet with your potential team members
- Finally, we connect with those you’ve worked with before, to learn more about the impact you can make, the value you bring, and the best way to set you up for success at Calendly
Our take
Calendly is a cloud-based scheduling service that is straightforward to use. It allows around 10 million customers per month to connect and make appointments based on their availability without having to send emails back and forth.
The platform offers four plans, allowing individuals, small companies, and large enterprises alike to make use of these services. Organic strategies have driven Calendly's growth. Its invites become links to Calendly itself, so people who like it can, and do, start to use it.
There are a handful of competing products on the market, including offerings from Doodle and Microsoft, but Calendly's customer-friendly design has won it attention and helped it to carve a space in the field. Impressive funding has contributed to the company's expansion, and its capitalised on the increasing popularity of home and hybrid working.
Freddie
Company Specialist at Welcome to the Jungle
Insights
21% employee growth in 12 months
Company
Funding (2 rounds)
Jan 2021
$350m
SERIES B
Apr 2014
$0.6m
SEED
Total funding: $350.6m
Company benefits
- Quarterly Bonus
- Equity
- Home Office Setup
- Technology
- Pick Your Own Perk
- Flexible Time Off
- Vacation Stipend
- Parental Leave
- Health and Wellbeing
- Fun Community Events
- 401k Company Match
Company HQ
Atlantic Station, Atlanta, GA
Leadership
Tope Awotona
(Founder & CEO)Having studied at the University of Georgia, they worked as an IBM Sales Rep and for Perceptive Software, Vertafore, and EMC as an Account Manager. They left the latter in 2014, having founded Calendly in February 2013.
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