Office Manager & HR Administrator, Speakap

Salary not provided

Google Sheets

Google Workspace

Junior and Mid level

Amsterdam

5 days a week in office

Social platform and digital workplace for workforces

Be an early applicant

Social platform and digital workplace for workforces

21-100 employees

B2BEnterpriseInternal toolsProductivityOfficeSaaSSocial Media

Be an early applicant

Salary not provided

Google Sheets

Google Workspace

Junior and Mid level

Amsterdam

5 days a week in office

21-100 employees

B2BEnterpriseInternal toolsProductivityOfficeSaaSSocial Media

Company mission

Speakap's mission is to make the corporate world one where people and organizations work as one, providing tools to connect employers and workers, ultimately boosting engagement and productivity.

Job

Company

Role

Who you are

We're looking for a proactive and hands-on Office Manager & HR Administrator who thrives in a fast-paced environment
You excel at multitasking, streamlining processes, and ensuring smooth office operations
From managing office logistics and supplies to onboarding new employees and handling HR administration like sick leave and contracts, you take pride in creating an efficient and welcoming workplace
With strong organizational and communication skills, you make sure employees have what they need to do their best work
1-3 years of experience in office management, executive support, or HR administration, preferably in a scale-up environment
Proactive and solution-oriented, always looking to improve processes and create a smooth, welcoming office environment
Fluent in Dutch and English, with strong proficiency in Google Apps (Calendar, Sheets, Docs)
Strong communicator who handles multiple tasks with professionalism, discretion, and attention to detail
Based in the Amsterdam area and available to work from the office five days a week

What the job involves

Be the friendly point of contact for all calls, mail, and office inquiries, ensuring smooth communication with customers, stakeholders, and the team while keeping the office space tidy and welcoming
Take care of office logistics, from managing supplies and groceries to asset registration and organizing repairs, while also handling HR admin like onboarding and leave management to keep things running smoothly for everyone
Work closely with the Culture Crew to create fun, engaging activities, office perks, and company events, always looking for new ways to enhance the office atmosphere based on team feedback
Support the Management Team with organizing calendars, scheduling meetings, handling travel arrangements, and keeping track of action items to ensure everything stays on track
Be the go-to person for any office-related issues, including building services or maintenance, and ensure a positive, productive environment for the team

Our take

Consistent communication between frontline and office workforces is essential for an enterprise to thrive, and digital tools and platforms are often used to make this happen. However, when attempting to provide tools for communication, task management, onboarding and more, software stacks quickly become convoluted, fragmented, and frustrating.

Speakap develops a digital workplace for frontline and office workers to collaborate on, particularly focussing on integrating all essential tools within the same place in the form of a social media platform. The platform provides features for many scenarios such as task management, scheduling and onboarding, but also facilitates integration with existing tools such as Salesforce, Office 365 and Workday.

Whilst the concept of creating a digital workplace to increase communication and engagement within enterprise workforces is nothing new, Speakap has taken a unique stance by focussing on accessibility. By combining the social media presentation of the platform with the all-in-one toolkit and external tool integration, the company has provided an end-to-end SaaS which ensures all scenarios can be handled within the same place, by any employee.

Freddie

Company Specialist at Welcome to the Jungle

Insights

-7% employee growth in 12 months

Glassdoor (4.3)

Company

Funding (last 2 of 5 rounds)

Mar 2018

$8.2m

SERIES B

Sep 2014

$0.7m

ANGEL

Total funding: $11.4m

Company benefits

An international and open minded team
Plenty of room for your own ideas
Competitive salary
Stock Plan & Pension Plan
Hybrid work policy; you work at our social hub (the office), your home office or abroad (max 120 days per year)
Regular drinks and other fun team events
The latest MacBook and a budget for home office
Opportunities for personal and professional development at our Speakap Academy (company training days & personal development budget)

Company HQ

Midtown West, New York, NY

Leadership

Patrick van der Mijl

(Co-CEO)

Graduated with a Bachelor's degree in Business Administration, Management, Economics, and Law from the University of Applied Sciences. Co-founded Speakap as co-CEO in 2011.

Erwin van der Vlist

(Co-CEO)

Experience as Assistant Manager for Plus Postma from 2003 to 2010. Co-founded Speakap in 2011 as co-CEO.

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