Payroll Specialist, Prenuvo

• This mid-level role is best suited for someone with 5–6 years of experience or greater who is highly detail-oriented, independently driven, and comfortable taking ownership especially during key coverage periods, such as vacation backup for leadership
• This role is an excellent fit for a seasoned payroll professional who brings precision, independence, and a proactive mindset to a fast-paced environment
• 5–6+ years of end-to-end payroll experience with a proven track record in both U.S. and Canadian payroll
• Experience supporting 1,000+ employees and managing monthly contractor payrolls for 300+ individuals
• Strong understanding of multi-jurisdiction payroll laws, including FLSA, ACA, EI, CPP, and provincial labor regulations
• Hands-on experience with Rippling or similar cloud-based payroll and HRIS systems
• Proficiency in Excel (VLOOKUP, pivot tables, reconciliations)
• Experience in 401(k) and benefits-related deductions, vendor coordination, and audit support
• Strong interpersonal skills and ability to operate independently with a high level of confidentiality
• CPP (U.S. or Canadian Certified Payroll Professional) is a strong asset

Desirable

• We’re seeking an experienced Payroll Specialist to manage full-cycle payroll and compliance for both employees and contractors across the U.S. and Canada
• You’ll be responsible for executing regular payroll cycles for over 1,000 employees and coordinating monthly contractor payments for 300+ individuals
• While not a senior position, it offers meaningful responsibility and the chance to be a core operational partner, especially when leadership coverage is required
• You’ll play a critical role in ensuring payroll continuity, compliance, and an excellent employee and contractor experience
• Help reshape the world through proactive healthcare while working with cutting-edge technology and high performing teams with deep expertise - join us to make a difference in people’s lives!
• Process bi-weekly and semi-monthly payrolls for a growing, multi-state and multi-province workforce (U.S. and Canada)
• Administer monthly contractor payroll for a diverse network of 300+ independent professionals
• Validate payroll inputs including hours worked, bonuses, commissions, retroactive pay, and off-cycle transactions
• Ensure accuracy and timeliness while maintaining compliance with jurisdictional regulations
• Manage state tax registrations for new locations and ensure proper setup in payroll systems
• Liaise with U.S. state tax agencies, IRS, and CRA (Canada Revenue Agency) to handle filings, updates, and issue resolution
• Apply in-depth knowledge of multi-state taxation and Canadian provincial requirements
• Oversee workers’ compensation setup and classification, ensuring correct wage reporting
• Support compliance processes related to 401(k) contributions, and year-end limits
• Prepare documentation for annual payroll audits, 401(k) audits, and financial reviews
• Manage year-end filings including W-2s (U.S.), T4s and ROEs (Canada)
• Partner with Finance to reconcile payroll reports and maintain audit-ready records
• Address payroll-related inquiries from employees and contractors promptly and professionally
• Collaborate with People and Benefits teams to ensure employee records are up to date and benefit deductions are accurately applied

• As part of the hiring process, successful candidates will undergo a background check in compliance to applicable federal, provincial, and state rules