Executive Assistant, Instabase
$125-135k
+ Bonus; + Equity
2 days a week in office
Automation platform for unstructured data
Be an early applicant
Automation platform for unstructured data
201-500 employees
Be an early applicant
$125-135k
+ Bonus; + Equity
2 days a week in office
201-500 employees
Company mission
To build tools that will help people and organizations solve important problems, make discoveries, and create new breakthroughs.
Role
Who you are
- 5+ years of experience supporting senior executives in a fast-paced, high-growth environment
- Proficient in calendar and travel management with a track record of anticipating needs and mitigating conflicts
- Highly responsive and available to work across PST & EST time zones; comfortable with occasional travel
- Operate with a high level of autonomy, sound judgment, and extreme attention to detail
- Strong interpersonal skills and the ability to build trust and influence across all levels of an organization
- Tech-savvy with fluency in Google Workspace and modern productivity tools
- Thrive in ambiguity—able to make smart decisions with limited oversight
- Excellent written and verbal communication skills
What the job involves
- At Instabase, we believe in enabling our team to do their best work by providing seamless support at every level. We're looking for an experienced Executive Assistant to support key leaders, manage complex schedules, and help drive company culture and operational excellence from our San Francisco office
- Manage dynamic calendars, coordinating high-priority meetings across time zones with precision and discretion
- Own the full lifecycle of meetings—from agendas and attendees to materials and logistics (including catering and venue needs)
- Run day-to-day operations for our San Francisco office, ensuring a smooth and efficient workplace experience
- Lead planning and execution of internal events including team offsites, happy hours, volunteer initiatives, and company-wide gatherings
- Coordinate complex domestic and international travel with a readiness to handle last-minute changes
- Serve as a liaison across teams and stakeholders, including executives, board members, and customers
- Manage personal calendar items and ensure key personal obligations are prioritized and met
- Uphold absolute confidentiality while managing sensitive company and personal information
- Support special projects, often with minimal direction, from inception through execution
Our take
Instabase is a platform for businesses to build customisable apps for automating different parts of their business.
For example, a bank can quickly build an app that can automatically verify customer income in a fraction of a second by combing through documents such as camera pictures or scans of payslips, tax documents, bank statements, and other similar documents submitted by the customer.
The platform comes equipped with the tools for reading documents, data extraction and classification, natural language processing, and optical character recognition. It's designed to enable creators, developers, and organizations to quickly build complex business applications based on their needs.
Instabase also offers an app store, a growing marketplace of pre-packaged business apps for different industries, such as Income Verification, Adverse Media Analysis, Identity Verification, Trade Finance, Contract Analysis, and Financial Spreading.
Kirsty
Company Specialist at Welcome to the Jungle
Insights
Company
Funding (last 2 of 6 rounds)
Jan 2025
$100m
SERIES D
Jun 2023
$45m
SERIES C
Total funding: $277.1m
Company benefits
- We marry the benefits of moving fast at a scaling startup with the stability of larger corporations. Instabase pays 100% of top tier employee medical, dental, vision plans and takes care of dependents. Instabase also offers an FSA company match
- Instabase believes in investing in you and your future by providing a company 401(k) match and financial planning resources
- Every Instabaser is eligible for paid time off to care for their newborn or adopted child. We’ve also teamed up with Carrot Fertility to help support every Instabaser on their family forming journey
- At Instabase, we believe in providing employees the ability to rest, reflect, and recharge through unlimited paid time off and holidays
- Instabase believes in providing access to resources that allow you to grow in your role and career
- From home office setups to meal and Wi-Fi reimbursements, Instabase provides perks and resources that help you do your best work
Company HQ
Financial District, San Francisco, CA
Leadership
Anant Bhardwaj
(CEO)Previously worked in research for 3 years at MIT and also interned at Google.
Salary benchmarks
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