Senior Executive Assistant, Fivetran
$130.3-162.9k
2-5 days a week in office (Oakland, CA)
Data integration solutions
Open for applications
Data integration solutions
1001+ employees
Open for applications
$130.3-162.9k
2-5 days a week in office (Oakland, CA)
1001+ employees
Company mission
Fivetran's mission is to solve the hardest part of building a data-driven company: centralising all your data in one place.
Role
Who you are
- Proven Executive Support Experience: Strong background supporting C-level leaders, ideally in marketing or high-growth environments, with commitment to a long-term career as a Senior Executive Assistant
- Project Management Skills: Experienced in coordinating cross-departmental projects and ensuring timely progress and delivery
- Stakeholder Coordination: Skilled at balancing complex schedules and priorities for both internal and external stakeholders
- Tech-Savvy: Comfortable working within software development and cloud-based technology environments
- Presentation Excellence: Adept at creating compelling, visually polished presentations in Google Slides that clearly communicate key messages
- Proactive & Strategic: Confident, consultative, and forward-thinking in anticipating needs and providing executive support
- Anticipates Needs: Skilled at identifying priorities early, showing initiative, and fostering a culture of proactivity across the team
- Organized & Detail-Oriented: Highly organized with excellent project leadership skills, able to manage multiple deadlines, stakeholders, and deliverables simultaneously
- Analytical Problem-Solver: Demonstrates creativity and an analytical mindset to seek answers and drive solutions independently
What the job involves
- We’re looking for a proactive and resourceful administrative professional to support our Chief Marketing Officer as a Senior Executive Assistant.
- This role is crucial for providing exceptional administrative support, managing projects, enhancing employee engagement, and optimizing the executives' working time
- Calendar Management: Keep the CMO’s calendar organized and conflict-free. Field and prioritize scheduling requests in alignment with executive priorities, adapting swiftly to changing circumstances
- Meeting Support: Schedule meetings, prepare agendas and briefing materials, and take notes with actionable summaries. Ensure the CMO is fully prepped for every engagement
- Travel Logistics: Coordinate complex domestic and international travel, including flights, accommodations, ground transportation, and travel documentation, with attention to preferences, policies, and cost-efficiency
- Inbox Management: Triage and organize email inboxes, draft responses when appropriate
- Executive Time Blocking: Proactively add structured time blocks on the CMO’s calendar to support preparation for meetings and completion of high-priority tasks
- Document Creation & Editing: Draft, edit, and enhance documents and presentations with clear language and visual appeal
- Expense Reporting: Manage expense submissions through Coupa. Prompt timely receipt gathering from the CMO and submit reports accurately and on time
- Ad Hoc Tasks: Handle one-off administrative requests, such as document retrieval, research, meeting setup, and presentation preparation
- All-Hands Coordination: Lead the planning and execution of monthly department all-hands meetings. Own the end-to-end process, including adapting workflows, defining roles, preparing technology and materials, and ensuring smooth delivery
- Newsletter Management: Drive the process for including marketing updates in the company newsletter. Gather inputs from multiple sources, stage and format content, and ensure timely CMO review and approval before publishing
- Slack Channel Oversight: Manage marketing-related Slack channels by ensuring appropriate membership, facilitating clear communication, and regularly auditing and archiving channels for relevance
- HR Liaison: Act as a point of contact with the HR team on behalf of the CMO. Submit requests, track responses, and follow through to completion
- Task and Workflow Management: Use task management tools to track follow-ups, share updates, and keep work flowing across the executive’s priorities
- Hiring Support: Partner with Recruiting and Marketing leadership to schedule interviews and support the end-to-end hiring process
- Performance Review Coordination: Monitor performance review timelines and ensure the CMO completes required conversations, submissions, and documentation by established deadlines
- Process Improvement: Proactively identify gaps or missing processes within Marketing operations and help design, document, and implement standard operating procedures to close those gaps
- Marketing Offsites and Onsites: Plan and support department-wide events, including agendas, travel, meals, logistics, and in-person coordination
- Team Engagement: Organize team events, gifting moments, and employee recognition initiatives that foster connection and positivity within the Marketing org
- Swag Credits Management: Ensure swag credits are issued monthly to employees celebrating their work anniversaries, maintaining a consistent and timely recognition process
- Culture Champion: Monitor organizational health and surface engagement issues
- Meal & Restaurant Management: Coordinate food orders and manage restaurant reservations for team meals and events
Our take
After a few slower years since graduating from Y Combinator in 2013, Fivetran has skyrocketed, consistently raising large sums of funding, including an Andreessen Horowitz-backed $565m Series D round in 2021.
Customers are mostly data analysts at companies with inefficient database schema, who suffer from a high risk of project failures. Fivetran offers rapid integration of complex data services into cloud warehouses, tagging onto the trend towards cloud-based data systems.
By developing and continuously improving cloud applications that adapt to changing APIs and data schemas, Fivetran is attracting customers who seek long-term data viability. Fivetran also benefits from being easy to set up and integrate into a client's existing software.
After acquiring HVR, a data integration competitor, and Teleport Data, Fivetran continues to add functionality and customers via acquisition. A round of funding in 2023 paved the way for expansion into European and Asian markets.
Freddie
Company Specialist at Welcome to the Jungle
Insights
-2% employee growth in 12 months
Company
Funding (last 2 of 7 rounds)
Sep 2021
$565m
SERIES D
Jun 2020
$100m
SERIES C
Total funding: $727.7m
Company benefits
- 100% paid Medical, Dental, Vision and Basic Life Insurance. Benefits begin on your first day!
- Option of Health Savings Account (HSA) or Flexible Savings Account (FSA)
- Generous paid time off (PTO) plus paid sick time, holidays, parental leave, and volunteer days off
- 401k match program
- Eligible donation match program
- Monthly cell phone stipend
- Work-from-home equipment reimbursement for your home office setup!
- Professional development and training opportunities
- Company virtual happy hours, free food, and fun team building activities
- Commuter benefits to help with transit and parking costs
- Employee Assistance Program (EAP)
- Referral Bonuses
- Stock equity -- every employee is granted stock options when they walk in the door
- Annual Camp Fivetran trip that brings together every employee from around the world
Company HQ
Downtown, Oakland, CA
Leadership
George Fraser
(CEO)PhD in Neurobiology from the University of Pittsburgh
Taylor Brown
(COO)Studied Business Administration (focusing on design strategy) at California College of the Arts to Masters level
Salary benchmarks
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