Payroll Analyst, Care Access
$32.00 - $41.00 USD per hour
More information about location
Decentralized clinical research & trial services
Be an early applicant
Decentralized clinical research & trial services
501-1000 employees
Be an early applicant
$32.00 - $41.00 USD per hour
More information about location
501-1000 employees
Company mission
To engage every healthcare professional in clinical research and to make clinical trials a care option for every patient.
Role
Who you are
- Strong knowledge of multi-state payroll processing, particularly wage and hour compliance
- Experience managing hourly payroll populations with complex timekeeping
- Strong analytical and reconciliation skills with high attention to detail
- Proficiency in payroll systems and HRIS platforms (Workday preferred)
- Advanced Excel skills preferred
- Strong communication skills and customer service mindset
- Ability to manage confidential information with discretion
- Bachelor’s degree in accounting, finance, business administration, or related field preferred
- 3–4 years of payroll processing experience, preferably supporting multi-state hourly populations
- Experience in a multi-entity environment preferred
- Physical demands associated with this position Include: The ability to use keyboards and other computer equipment
What the job involves
- The Payroll Analyst supports payroll operations to ensure accurate, timely, and compliant processing across the organization
- This role is responsible for managing the hourly employee payroll population across multiple entities in a multi-state environment and serving as backup support for the exempt payroll population as needed
- Please note this is a full-time, temporary, 12-month position
- This position partners closely with the Payroll Manager, People Team, Finance, and external providers to deliver a seamless payroll experience while maintaining strong attention to compliance and detail
- Payroll Operations & Processing:
- Lead the end-to-end payroll processing for the hourly employee population across two U.S. entities
- Validate timecards, overtime calculations, and applicable wage/hour rules
- Ensure accurate processing of wages, bonuses, adjustments, and benefit deductions
- Review payroll reports and perform detailed audits to identify and resolve discrepancies prior to finalization
- Support payroll processing for exempt employees as backup coverage when needed
- Assist with payroll reconciliations and support year-end activities (e.g., W-2 review and validation)
- Compliance & Tax Administration:
- Ensure compliance with federal, state, and local payroll regulations impacting hourly employees
- Support proper tax setup and maintenance under guidance of Payroll Manager
- Assist in responding to payroll-related inquiries and documentation requests
- Maintain accurate payroll records and audit documentation
- Employee & Stakeholder Support:
- Serve as a primary point of contact for hourly employee payroll inquiries
- Address questions related to pay, time tracking, and overtime deductions
- Partner with HR and Finance to ensure payroll data accuracy and alignment
- Systems, Reporting & Vendor Management:
- Utilize Workday and related systems to process and audit payroll data
- Generate payroll reports for internal stakeholders as requested
- Support data integrity initiatives and system updates under direction of Payroll Manager
- Continuous Improvement & Projects:
- Identify process improvement opportunities within payroll workflows
- Support implementation of payroll process enhancements
- Stay current on wage and hour regulations affecting multi-state hourly populations
- Other projects as needed
Our take
Through a network of distributed clinical research sites, on-demand popup sites, mobile infrastructure, and traveling clinical professionals, Care Access allows for decentralized clinical trials - focused on underserved communities.
Decentralized and virtually managed trials exploded in popularity during the height of the pandemic, and now they look set to stay. Care Access was established before this boom, and is therefore in a strong position to lead the way as this type of trial becomes more mainstream.
The company acquired IBPClin, in 2022 and CEMEC in 2025, both leading clinical trial centers in Brazil. These acquisitions highlight Care Access's intention to grow in South America as well as at home in the US. On top of this, it has opened a new clinical research site in Poland, in another move towards establishing a global presence.
Steph
Company Specialist at Welcome to the Jungle
Insights
Company
Company benefits
- PTO/Vacation days, sick days, Holidays
- 100% paid Medical, Dental, and Vision Insurance. 75% for dependents
- HSA plan Short-term disability, long-term disability, Life Insurance
- Continued Education Allowance
- Culture of growth and equality
- 401K plan and matching contribution
Company HQ
Downtown Crossing, Boston, MA
Leadership
Ahmad Namvargolian
(Founder & CEO)Was a Research Scientist at the Lawrence Berkeley National Laboratory in California. Holds a Master's in Public Policy from the University of Chicago.
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